Quickbooks Subscription

icauto · ‎February 26, 2024

I am a Quickbooks desktop user since1996. I have gone through multiple updates, etc. Two years ago Quickbooks switched to a subscription based service. I subscribed. Biggest mistake in business for 27 years. Should not have done it but it is done now, so we are here.

I am looking at starting a new file using Qbooks online and not importing the existing file. There is many things in the existing file not needed any longer. Business changes.

If I do not renew the existing desktop subscription, I can access my file in view only mode. That is ok as I will be using online. The question is, will I be able to run reports? In case of an audit, I need to be able to access the data. Not change the data but access it and run reports.

Can I run reports with a desktop subscription version of quickbooks 2023 after the subscription runs out and is not renewed.

icauto · ‎February 28, 2024

Very poor on Quckbooks part. Turn off access to the file after 365 days. The US government is presently auditing 3 years back. So if an audit occurs you can not access your data at that time. I am not writing about entering new data, I am writing about accessing it. This is black mail. Terrible they are doing this. I have used it since 1996. Will be moving to a new platform for future accounting. C

View solution in original post

Fiat Lux - ASIA · ‎February 26, 2024

You can only access your company file in read only mode for one year. We have a workaround to access your historical data in regular mode for good if required. Contact me in private for details.

Rea_M · ‎February 26, 2024

Yes, you'll be able to run reports after your QuickBooks Desktop (QBDT) subscription ends, icauto. We'll provide further information about this below.

You'll have view-only access (for one year) to your data after your subscription expires. During this time, you can view reports but won't be able to edit your file or create any transactions. With this, we recommend exporting your data before this happens for future use. To do this, here's how:

Go to Reports, then Reports Center.
Find and double-click the report you want to export.
Select the Excel dropdown, then Create New Worksheet or Update Existing Worksheet.
If you see a message that says your report has too many columns, select Advanced, then uncheck the Space between columns checkbox and click OK.
When you’re ready to export, select OK.

For other restrictions while you work in view-only mode, please see this article: Use view-only mode in QuickBooks Desktop.

Additionally, you may find these articles handy whenever you start your new file using QuickBooks Online (QBO):

We'll be here to further assist you if you have any other concerns regarding your subscription or running financial reports in QBDT. Take care, and have a great rest of the day.

icauto · ‎February 26, 2024

Thank you Rea_M. After I posted this message, I did more research. I have been told by Intuit support that the data is only accessible for 365 days in view only mode. Is that correct? I can not view the data after 365 days? After the 365 days I am not able to view anything or run reports?

4Gal · ‎February 26, 2024

@icauto

I have been told by Intuit support that the data is only accessible for 365 days in view only mode. Is that correct?

Correct

I can not view the data after 365 days? After the 365 days I am not able to view anything or run reports?

Yes.

You should contact Fiat Lux to have a workaround to access your historical data for good.

icauto · ‎February 28, 2024

Very poor on Quckbooks part. Turn off access to the file after 365 days. The US government is presently auditing 3 years back. So if an audit occurs you can not access your data at that time. I am not writing about entering new data, I am writing about accessing it. This is black mail. Terrible they are doing this. I have used it since 1996. Will be moving to a new platform for future accounting. C

icauto · ‎February 28, 2024

Terrible on Quickbooks part. The US government is auditing 3 years back. So if an audit occurs in 3 years, you can not access you data. Very poor business model. As far as I am concerned - blackmail. Hold the file hostage. You read there documentation, it states - your data is yours. Sure, but you need us to open it. Thats double talk. Customers beware. I have been with them since 1996. I will be switching to a different platform for accounting. I know- Quickbooks - Intuitt doesnt care so I am wasting my time posting this.

4Gal · ‎February 28, 2024

@icauto

it states - your data is yours. Sure, but you need us to open it.

You can use the trial version to access your historical data for good.

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