Get 50% OFF QuickBooks for 3 months*

Buy now
cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Simplify payday and set payroll to run automatically on QuickBooks. Explore QuickBooks Payroll
Rxelent70
Level 1

Change invoice numbering sequence based on the Invoice template

Can I change the invoice numbering sequence based on the invoice template used? Previously, we have multiple Accounts Receivable accounts set up. When you invoiced from the troop AR, The invoice numbers would start with TR-1234 and the sea base AR would start with SB-1234. We consolidated our AR accounts to 1 main AR and now all invoice number are just 1234. 

 

I would like to set up different naming conventions based on what they invoice is for and I thought the invoice template used may be the way but I can't find out how to make it work.

 

Any help or other suggestions would be appreciated.

1 Comment 1
Adrian_A
Moderator

Change invoice numbering sequence based on the Invoice template

Hi there, Rxelent70.

 

I can see how great it would be to be able to customize the sequence of the invoice number. As of now, this option is unavailable in QuickBooks Desktop. With that, I'd suggest sharing your helpful idea with our developers. Here's how to send one:

 

  1. Click the Help menu.
  2. Select Send Feedback Online.
  3. Hit Product Suggestion.
  4. Enter your insight.

 

As a workaround, you can change the invoice number manually. You can do so by going to the Manage Templates under Formatting. Here's an article for the detailed steps of the process: Customize form templates.

 

I've also shared these articles on how to create and receive the invoice payment:

 

 

I'll be around whenever you need help with recording invoice payments.

Need QuickBooks guidance?
Log in to access expert advice and community support instantly.

Need to get in touch?

Contact us