Estimate after invoicing Adjustment

I understand you wish to make some changes to an estimate that has already been invoiced and paid, @Katie C16. I have some knowledge and advice to give to you regarding handling estimates in QuickBooks Desktop.

If you add a markup to an estimate, your books won't be affected because it's a non-posting transaction. The best way to proceed with the adjustment is to first erase the estimate by following these steps:

1. Open the Customers menu.
2. Select the Transactions tab and select Estimates.
3. Find the Estimate you want to delete.
4. Double-click to open the transaction.
5. From the top menu, click on Delete.
6. Lastly, click on OK.

After that, you can recreate the transaction and include the markup this time. This enables you to keep track of your costs moving forward.

For future guidance, see these handy articles about job costing in QuickBooks: Track job costs in QuickBooks Desktop.

Just hit the Reply button if you need more help with this matter or QuickBooks in particular. We'll do our best to respond as soon as we can. Keep safe always!

Thank you, the biggest issue I am facing is that there was no estimate originally entered. SO, I am thinking I will have to enter the estimate and then re-invoice and apply payments accordingly. Unless there is a way to connect a estimate to an invoice that has already been issued. 

Hi Katie,

I know it's going to be extra work, but I have to say that you really need to delete and re-enter everything because we can't connect an invoice to an estimate. It's the other way around.

You seemed to understand how this works based on how you explained your scenario, so if you need help along the way, feel free to go back to this thread. We'll be happy to answer more questions.

Remember to back up your company file before making changes.

If I have invoiced the customer and they have paid.  Can I delete the Estimate?  Will if affect anything?  

I'm happy to provide some clarification on what will happen if you delete an Estimate in QuickBooks, assuming the associated invoice has already been paid. 

Absolutely, you can proceed with deleting estimates. Since estimates are non-posting transactions, removing them won’t impact your other financial records. The deletion will simply remove the estimate itself without affecting any paid invoices. Feel free to follow the steps shared by my colleague, Mich_S, to remove the estimate and recreate the entries.

In case you need more information about our report features in QuickBooks. You can check this article about customizing reports. This ensures everything is intact and accurate.

Please let me know if you have any other questions. I'm here to help ensure you understand the implications of deleting Estimates in your specific situation.