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sweetcheeses
Level 1

How can quickbooks online be set up to charge the customer for the online transaction fee?

I help with the books for a small non-profit and every time its members pay their dues using the link in the invoice, the non-profit incurs a $.50 transaction fee. Is there a way to charge that fee to the customer, some setting or switch I can toggle to make that happen? It seems like every other online merchant gateway available has the ability to charge transaction fees to the customer but I can't find this setting in QB online. Thanks!

2 Comments 2
Fiat Lux - ASIA
Level 15

How can quickbooks online be set up to charge the customer for the online transaction fee?

You need to have a 3rd party merchant service or payment processor to integrate with QuickBooks.

JessT
Moderator

How can quickbooks online be set up to charge the customer for the online transaction fee?

Hello sweetcheeses!

 

A transaction fee is considered an expenditure, and I understand why the business you're helping wants to pass it to its members. I'd like to share information about it.

 

Please know that this practice is not legal in some states, and Intuit may be subject to a card brand fine if we allow this. We also explained in bullet #12 in the Prohibited Processing Practices section of the INTUIT TERMS OF SERVICE that we do not encourage the passing on of credit card charges (surcharge) to customers unless allowed in your state.

 

And I quote:

 

"You may not add any tax or surcharge to transactions, unless applicable law expressly allows or requires you to impose such tax or surcharge. If any tax or surcharge amount is allowed or required, such amount must be included in the transaction amount and shall not be collected separately."

 

If your state allows surcharging customers for a credit card fee, you can add it as another line item on your invoice, like in the screenshot below. Then, feel free to submit a feature request so this will be considered in future updates.

 

processing fee.PNG

  

On the other hand, if you like reading articles about QBO and QB Payments, feel free to check them out on the main support page, and choose the said products.

 

Please don't hesitate to comment below if you have more questions about the processing fee or anything about QuickBooks. The QuickBooks Team is always available to help.

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