Identifying Cards assoc. w/ Bank Accounts

Hello there, @Plinkr.

In QuickBooks Desktop (QBDT), you can add a subaccount so you can oversee specific accounts under a parent account. And, when creating this, ensure that the parent and subaccount must be the same account type.

To add a subaccount, here's how:

1. Go to the Lists menu at the top. 
2. Choose Chart of Accounts.
3. From the Account dropdown, select New.
4. Choose an account type, then Continue. 
5. Enter the account details. 
6. Click the Subaccount of checkbox.
7. From the Subaccount of dropdown, choose the parent account.
8. Select Save & Close.

Then, to see the accurate information of the account, you can run the Transaction Detail by Account report. Then, customize it to the parent and sub-accounts to give you more details of per account transactions.

Let me show you how: 

1. Go to the Reports menu at the top.
2. Choose Accountant & Taxes.
3. Select Transaction Detail by Account.
4. Click the Customize Report button.
5. Select Filters.
6. Under Filter, choose Account.
7. Click the Account dropdown.
8. Select Multiple accounts. 
9. Place a checkmark for the parent account and its sub-accounts.
10. Click OK twice.

For more details on the steps above, see the below articles:

• Add, edit, or delete account in QuickBooks Desktop
• Customize reports in QuickBooks Desktop

If you have further questions or concerns, feel free to reach back out. Take care!

GOOD MORNING!  Thank you for the response.  So I just want to make sure I understand your response:

ex:  Bank Account A, there are 5 "credit cards" associated with THAT account, ergo, I would need to enter each card; 1, 2, 3 etc. as a sub account under Bank Account A, (labeling them accordingly of course), same with Bank Account B, Bank Account C and so forth, correct?  Then I can customize the report based on the information entered?   I actually thought of this but wasn't sure if I could still curtail a report based on a particular.... I appreciate your response very much! :)   THANK YOU!!!

Another Question;  I can follow through as indicated, however, how do I also apply the expenditure to the proper GL?   ie:  Meals & Ent, Vehicle Repair, etc., so we know what GL the deduction should be applied to?  

Unfortunately, applying the expenditure to as a sub account under the bank account may not work due to having to apply those that I can to the proper GL, ergo, I might just have to use the NUMBER/TYPE area of the check register to record the same last 4 digits of the card #....unless there's a way to account for both the card # GL and the expenditure GL, at least not that I am aware of......

Ok this is just getting more difficult to figure out - some of the transactions are deposits and some of them are expenditures....I can't use the NUMBER/TYPE to indicate a deposit as I can with the debit.  ugh.....  Is there any kind of work around to what I am trying to accomplish?  I simply need to identify each transaction by the card # so we can monitor who is doing what..... debits and/or credits AND apply the transaction to the proper GL.....I can't figure this out and am dead in the water until I can.  MEMO could work I suppose to account for the card number but I won't be able to segregate accordingly without downloading the report into Excel and filtering....I just don't think there's an easy way to accomplish what I'm trying to.....very frustrating.  QB should add the ability to 2 tier a GL expenditure just for this reason.....

THANK YOU so much for the response....I truly appreciate the feedback - LOVE this forum!

Yes, I played with some of the entries this morning and it simply came down to identifying the last 4 digits ff the card number in the memo.  If we need or want to see who is spending what where, I'll just print a date specific report, export to Excel and customize the data there.  That's the only/best option for tracking purposes, may be a little more time consuming but it will work.

Thank you again so much for the response! :)  Enjoy  your afternoon!!