issuance of 1099

Let me share some information about your vendors' 1099s, @ECR2.

I understand you might be concerned if your vendors haven't received their 1099 link yet. Please note that it might be because it's not yet time. Rest assured that your vendors will receive their link as soon as it's appropriate.

If you use our 1099 e-file service by January 28th, the 1099 forms will be mailed to your contractors at the addresses they provided in their profile by January 31st. If you don't use e-file, you can email their 1099s to them. For more detailed information, please refer to this article: Year-end checklist for QuickBooks Online Payroll.

However, if you invited your contractors to add their tax info, they will have access to their 1099s in their accounts.

In case you want to access your filed tax forms and paid tax payments, you can check out this article: View your previously filed tax forms and payments.

Feel free to return to this thread if you have additional concerns regarding your vendors' 1099s. We're always ready to help you out. Have a good one!

I don't understand how or why I am supposed to invite my vendors to make an account to view their 1099s. I do not need them to fill out a W9 AND QB is supposed to send out emails with a link. Why is QB waiting until January 31 to send out the 1099s when I filed everything on January 7? And when is the email from QB going out?

I recognize the importance of getting prompt access to filed copies to ensure timely compliance, @ECR2.

In QuickBooks Online, inviting vendors to make an account to view their 1099s is part of the process for electronically delivering 1099 forms to them. This feature allows vendors to securely access and download their 1099 forms online.

QuickBooks typically waits until January 31st to send out the 1099s because this is the deadline set by the IRS for distributing forms to vendors. Furthermore, QuickBooks may still need time to process the information to ensure everything is accurate before dispatching them.

If your vendors don't receive their forms within 7 business days after the said date, you can print their copies within your account. You can also contact our payroll support for the most accurate information regarding when the emails containing the 1099 forms will be sent out to your vendors.

When it's ready for download, let them select the link in the email to sign in to QuickBooks Self-Employed. Then, follow the steps below to view or print their 1099.

1. Sign in to QuickBooks Self-Employed.
2. Go to the Clients menu.
3. Select the Forms tab.

I'm adding this reference that offers tips and facts about managing Form 1099 in the program: Get answers to your 1099 questions.

Keep me posted if you have other concerns besides the 1099 form. I'd be glad to help you once more, @ECR2.

My vendors still have not received an email with the link to view their 1099s. I was notified that the IRS accepted the filings a week ago. (and I filed with QB on January 7) To tell me that the vendors will receive the email "when appropriate" is not an acceptable answer. What exactly does that mean?

You state that I can "invite" my vendors to view their 1099s, but you don't tell me how to do this. I have over one hundred vendors and I've paid Quickbooks to do this. So I don't see why I should be inviting anyone to view their 1099 when you are supposed to be doing this via email. 

Let me address your confusion concerning the issuance of 1099 forms to your vendors in QuickBooks Online (QBO), @ECR2.

The same as my colleague, MadelynC, mentioned in this thread, the distribution of 1099s by QuickBooks usually takes place after January 31st as it is the deadline set by the IRS for sending out forms to vendors. Additionally, QuickBooks may require some time to process the information to guarantee accuracy before dispatching them.

QuickBooks follows a process where we’ll need to invite our vendors to make an account and view their 1099s for electronically delivering 1099 forms to them. Vendors can access and download their 1099 forms online using a secure feature.

Moreover, I’ll walk you through inviting them to view their 1099 form with QuickBooks. Given that you have already set them up to track payments for 1099, they’ll be now considered as one of your contractors. With that, we can go to your contractor's section and send them an email to sign in to their QuickBooks account if they have one or create a free QuickBooks Self-Employed account.

Here’s how you can send them an email:

1. Go to the Expenses menu and select the Contractors tab.
2. Tap the vendor to whom you want to send an invitation.
3. On your vendor’s profile, click the Send email hyperlink.

Once they’ve got their email, they can start creating their account and log in by following the steps below:

1. Sign in to QuickBooks Self-Employed.
2. Go to the Clients menu.
3. Select the Forms tab.

If you are looking for some helpful tips and facts about managing Form 1099 in your program, I have some information that might be useful for you: Get answers to your 1099 questions.

I’ll keep this thread open for your queries concerning 1099s. I’m always available in this forum to assist in no time. Take care!

While I appreciate your response, I have over 100 contractors receiving 1099s. You are telling me to go into each one's profile and send the email myself, when I am paying Quickbooks to do this. Unacceptable.

Why can I not know when QUICKBOOKS is sending the email they are supposed to send?

In addition to the reply I just posted a few minutes ago, there is NO SEND EMAIL hyperlink to click.

Hello there, ECR2. I understand the importance of getting a copy of the e-filed 1099 as soon as possible.

As my colleague mentioned, QuickBooks typically distributes 1099 forms after January 31st, the deadline set by the IRS for sending out forms to vendors. QuickBooks may need some time to process the information accurately before dispatching them.

Meanwhile, there are two reasons why the send email hyperlink did not appear on your end. Either you already invited your vendor, which was accepted, or it's a browser issue.

If this is the first time you have invited your vendors, let's open your QuickBooks account in a private window to rule out browser-related issues. Here are the keyboard shortcuts:

• Google Chrome and Microsoft Edge: Ctrl+ Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Safari: Command + Option + P

If the send email option appears, return to your regular browser and clear your cache. Occasionally, the accumulated cache and cookies in the system can become outdated or corrupted, leading to unexpected behaviors. You can also switch to other installed supported browsers, which is a good alternative.

On the other hand, you can print your 1099 forms in QuickBooks Online and read the year-end checklist to wrap up this year's payroll. It includes essential tasks such as processing employee bonuses, preparing W-2 and 1099 forms, and verifying year-to-date totals for each employee.

You can return here whenever you need my help concerning 1099 forms and sending invitations to vendors. I'm always here for you. 

Again, I am asking why I AM EXPECTED TO INVITE MY VENDORS to access their 1099s when Quickbooks is supposed to send them an email with a link to set up their free account to access their 1099. Are you expecting me to invite over 100 vendors individually when I am paying you for this service AND you have said YOU email the vendors directly ? 

Let me chime in and provide some clarifying information about this matter, @ECR2.

Once you e-file the 1099 forms through the program, QuickBooks will mail a physical copy of the form to the address indicated in the vendor's profile by January 31. On the other hand, if you prefer to provide the vendors with a digital copy, you can invite them to access these forms. However, you have the flexibility to choose whether to invite them or not, depending on your preference.

Additionally, after you submit the 1099 forms to the IRS, your contractors or vendors will get an email when it's ready for download. They can select the link in the email to sign in or create a limited QuickBooks Self-Employed account to access the form.

Furthermore, you can check the Year-end checklists for more details about the important dates and tasks of the year-end payroll work.

Also, here's an article that you can review to know more about 1099s: Get answers to your 1099 questions.

Don't hesitate to reach back if you have other questions about managing your vendors and 1099 in QuickBooks. We'll be here ready to help and provide assistance. 

I filed my 1099s electronically on January 4th. It is January 26th and none of my vendors have received their copy.

The deadline for you to mail these to my vendors is January 31st. Can you ensure that you are going to mail them by January 31st? They also have not received an email from you yet.

This is my first time filing with QB, and I am very displeased that it's taking you the entirety of the month to send these to my vendors. It seems like no matter when any of us submit them, you choose to wait until the last day.

We hear your sentiments, @haw8261.

Rest assured that the 1099 forms will be sent to your contractors at the addresses specified in their profiles before January 31.

Additionally, you can check out this article to review important dates and tasks as you plan your year-end payroll task: Year-end checklist for QuickBooks Online Payroll.

Should you have other concerns besides your 1099 forms, feel free to hit us up again. We're always here to help in any way we can. Stay safe!

My vendors (subcontractors) are upset they have not received their 1099s even though I filed everything through QBO on January 3rd.  Why are they upset? Because they usually get them within 7 days of me completing their year end information. 

This is the first time using QBO for 1099s, I used another service last year that was seamless and sent the 1099s to subs within 7 days of me inputting the data.   

You mentioned above that we could send vendors a hyperlink so they could access their 1099.  I followed your 3 steps above exactly and there is no place to send a hyper link. 

I know you can ask subs to input their w-9 data by email when you have never paid them before.....but I don't see anywhere to send a hyperlink for subcontractors I have had for years that now want to access their 1099 information NOW rather than wait until QBO mails it.   

Please tell me exactly where I can find this hyperlink so I can send it to my subs who are frustrated and want their 1099s. 

If you can show screenshots of the qbo screens that would be super helpful.   Thank you

Once again, QB does not supply an answer. QBO specifically says that QBO will send an email to vendors with a link for them to view their 1099s. This has been done by QBO in years past, even though it was always late. However, now you are telling ME to invite my vendors via a link that does not exist. AGAIN I reiterate that I have over 100 vendors - it is unreasonable to expect me to individually invite them to view their 1099s WHEN I HAVE PAID QBO to do this. 

I paid for you to do something that you are not doing. 

Thanks for joining the thread, @JP4146.

Let me share additional details and clarification about your concerns.

I understand the importance of having your contractor receive their 1099 copy. But, as mentioned by my colleagues, QuickBooks typically waits until January 31st to send out the 1099s since it's the deadline set by the IRS for distributing forms to contractors.

Moreover, the Send Email hyperlink mentioned by my colleague is only available when the personal details of your contractor are not yet set up. That said, you don't have the Send Email hyperlink when following the steps because the personal information for your contractor is completely set up and W-9 ready.

This is where you can find the hyperlink if you haven't set up the personal details of your contractor. See the screenshot below:

I'm attaching these articles for further details about managing W-9 for contractors and 1099s:

• Set up contractors and track them for 1099s
• Get answers to your 1099 questions
• Create and file 1099s with QuickBooks Online

If you have clarifications, please comment below. I'm always around to assist you.

Thanks for replying.

So just so I understand what you are saying, please confirm the following:

1) I can only set up a contractor to receive a 1099 by EMail *IF* they sign up as subcontractors FROM THE START using the hyperlink. My subcontractors that were set up by me, will ALWAYS have to receive their 1099s in the mail. Is that correct?

2) All QBO 1099s will not be MAILED out to subcontractors until the deadline of 1/31 each year. Is this correct?

You are replying to me - I am a client like you, not a representative of QB. I have the same issues with them as you do.

ONCE AGAIN YOU ARE NOT ANSWERING THE BASIC QUESTION. IS QBO SENDING EMAILS TO MY VENDORS OR NOT?

Thanks for replying.

So just so I understand what you are saying, please confirm the following:

1) I can only set up a contractor to receive a 1099 by EMail *IF* they sign up as subcontractors FROM THE START using the hyperlink. My subcontractors that were set up by me, will ALWAYS have to receive their 1099s in the mail. Is that correct?

2) All QBO 1099s will not be MAILED out to subcontractors until the deadline of 1/31 each year. Is this correct?

sorry about the incorrect reply to you.  

Let me answer your questions, JP4146.

Both of your queries are correct. You can only set up a contractor to get a 1099 by email if they join up as subcontractors from the start by clicking the URL. Those subcontractors you set up will always receive their 1099s in the mail. Furthermore, all QBO 1099s will not be issued to subcontractors until the deadline of January 31 each year.

You might also consider reading this article that assists with managing, printing, and personalizing payroll reports in QuickBooks: Run payroll reports.

Kindly post a reply if you need assistance with anything else or if you have any additional queries regarding 1099s. I'm available to help you at all times.