Pay Partial Bill with Credit and Leave Remaining Balance Open

ChiColorLabel · ‎January 25, 2022

I have a Bill for 1000.00. I also have an open Credit for $500 that I wish to apply to that Bill.

I use the "Set Credits" option in the Pay Bills screen to assigned the credit to the invoice.

I want to assign the $500 credit and leave the remaining $500 open on the bill to pay at a later date. However, after applying the credit, I am prompted to assign a check number which essentially pays the remaining $500 left on the bill after applying the credit. This is incorrect as I want the remaining $500 to stay unpaid.

How do I apply a credit to a bill to partially pay it and leave the remaining balance open on the bill?

Rea_M · ‎January 25, 2022

You're already on the right track in partially paying a bill with credit in QuickBooks Desktop (QBDT), @ChiColorLabel. With this, let me share an insight to make sure you're able to leave the remaining bill balance open and keep your account updated.

When you partially pay a bill with a credit, you'll have to make sure the bill payment amount is zero. This way, you'll only be using the vendor's credit in decreasing the bill amount and leaving the remaining balance open. Please see the screenshot below for your reference.

Also, to further guide you in tracking the money you owe your vendors in QBDT, I'd recommend checking out this article: Accounts Payable workflows in QuickBooks Desktop. It'll show you the 2 Accounts Payable workflows available in the system.

Please don't hesitate to let me know if you have other concerns about partially paying bills and managing vendor transactions in QBDT. You can drop a comment below, and I'll gladly help. Take care, and I wish you continued success, @ChiColorLabel.

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Rea_M · ‎January 25, 2022

You're already on the right track in partially paying a bill with credit in QuickBooks Desktop (QBDT), @ChiColorLabel. With this, let me share an insight to make sure you're able to leave the remaining bill balance open and keep your account updated.

When you partially pay a bill with a credit, you'll have to make sure the bill payment amount is zero. This way, you'll only be using the vendor's credit in decreasing the bill amount and leaving the remaining balance open. Please see the screenshot below for your reference.

Also, to further guide you in tracking the money you owe your vendors in QBDT, I'd recommend checking out this article: Accounts Payable workflows in QuickBooks Desktop. It'll show you the 2 Accounts Payable workflows available in the system.

Please don't hesitate to let me know if you have other concerns about partially paying bills and managing vendor transactions in QBDT. You can drop a comment below, and I'll gladly help. Take care, and I wish you continued success, @ChiColorLabel.

ChiColorLabel · ‎January 25, 2022

Thanks. This get's me closer. However, doing it this way creates a "Bill Pmt-Check" record of 0.00. Not a big deal but it's a bit sloppy from a house keeping perspective. Is there a way to avoid having this 0.00 value transaction created and if not, is there any danger in deleting it?

AbegailS_ · ‎January 25, 2022

Hi there, @ChiColorLabel.

I greatly appreciate the detailed information and screenshot you provided.

To answer your first question, avoiding the zero bill payment amounting to zero isn't possible since we already created a credit.

If the bill payment will be deleted it will offset the previous transaction that you already created and the value for each transaction will no longer have value.

For future reference, you'll want to consult your accountant about handling these transactions.

I'm also attaching an article with some helpful information about the basic steps on how and when to void or delete a check or bill payments in QuickBooks Desktop. Read through: Void or delete a bill or bill payment check.

Let me also share this article for additional reference: Accounts Payable Workflows in QuickBooks Desktop.

If you need further assistance with your account balances, please let me know in the comment below. Have a great day.

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Pay Partial Bill with Credit and Leave Remaining Balance Open