Paying bills with one paymnt qb enters many payments as bills. how to pay bills so that i can find the whole amount in the reconciliation window

Thank you for reaching out to us regarding your query about paying multiple bills. We understand the importance of managing your payments efficiently, and we're here to assist you.

You can use the Pay Bills option to pay open bills from different suppliers at once. There are checkmark boxes beside the transactions to make the task easier for you.

Here's how:

1. Click the + New option in the upper-left corner.
2. Select Pay bills under Vendors.
3. Put a checkmark on the bills you want to pay from multiple suppliers.
4. Hit Save and close.

For more information about managing bills in QBO, you can check out this article: Enter bills and record bill payments in QuickBooks Online.

I've also attached an article you can use to snap a photo of your bills using a mobile device: Upload your receipts and bills to QuickBooks Online.

Don't hesitate to leave a comment below if you have any additional concerns, and I'll get back to you right away. I'm more than happy to help. Have a great day!

thank you it did work.

now i want to go one step further.

can you help me to allocate an bill payment that is downloaded from a bank feed so i can pay a few bills and get the one amount in the reconciliation window

Thanks for getting back to us, Taamhayam. I'm glad that the resolution shared by my colleague above was able to help you. Let me step in and share additional steps on how to allocate a bill payment from bank feeds so you can pay multiple bills in QuickBooks Online (QBO).

In QBO, we can utilize the Match feature to link the downloaded bank transaction with the one you already entered in QBO, such as a bill. 

To do that:

1. Go to Banking and select the bank account tile.
2. Locate and click the bill payment from the bank feed.
3. Select Find Match.
4. Check the bills to pay and click Save.
   

    

Visit this article for more detailed information: Match online bank transactions in QuickBooks Online.

Once done, the payment will show as a single amount when you reconcile the account.

Furthermore, you may refer to these links to assist you whenever you encounter issues when reconciling:

• Fix issues during a reconciliation in QuickBooks Online
• Fix beginning balance issues in QuickBooks Online
• Fix opening balance issues in QuickBooks Online

Stay in touch if you need additional assistance managing bill payments in QBO. The Community is available anytime to answer your questions. Keep safe.

Thank you very much i will try it ASAP

right now i have another issue. when assigning transaction from bank feed (from the register) the transaction is automaticly tick in the reconcile window. is there a way to disable this

ty

Thanks for getting back with the Community, taamhayam10-gmai.

If a transaction was reconciled by accident or in error, you can unreconcile it. I'd recommend checking with an accounting professional prior to unreconciling anything. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

Here's how to unreconcile a single transaction:
 

1. In your left navigation bar, go to Bookkeeping or Accounting, then Chart of accounts.
2. Find the account that has your reconciled transaction.
3. Click its View register option.
4. Locate the transaction. If it's reconciled, you'll see an "R" in its Checkmark (✔) column.
5. Hit your transaction record to expand the view.
6. In your Checkmark (✔) column, click the box with an "R" until it's blank. This removes your transaction from the reconciliation.
7. Select Save.

I've also included a detailed resource about working with reconciled transactions which may come in handy moving forward: Undo or remove transactions from reconciliations

If there's any additional questions, I'm just a post away. Have a wonderful Wednesday!