Hello there, @itsjayem. I've got the steps for you.

Yes, you can create a Purchase order for your partial payment and apply it to the bill.

Here's how:

1. Go to Vendors, then choose Create Purchase Orders.
2. Fill in the information needed.
3. In the Amount section, enter the partial amount.
4. Click Save and Close.

Once done, you can apply the purchase order to the bill. Please follow the steps below.

1. Go to Vendors, then choose Vendor Center.
2. Select the vendor's name.
3. In the Vendor Information section, find the bill under the transactions tab and double-click it.
4. Click the Select PO icon.
5. Check the purchase order that needs to be included on the bill.
6. Click OK, then Save and Close.

Then, receive the partial payment. This will mark the Purchase order as Received in full. To keep the purchase order open, you'll need to edit it by choosing a different item and choosing the original item again with the original details. You need to do this until the purchase order is paid in full.

Additionally, please refer to this article for a complete list of workflows and other vendor-related transactions: Accounts Payable Workflow.

Let me know if need further assistance with your vendor transactions in QuickBooks. I'll be here to provide you with the help you need. Keep safe and have a great day!

Hi JanbonN,

Thanks for the response. The purchase order quantity is 1 and the amount is $40,000 and this is a fixed asset that we will pay in 4 installments. Since we had used the po for the 1st bill which is $10,000, we can't use the po anymore for the next bill as it is already closed. Is there a way that we can still use it?

Hi VoltF,

Thank you for the information. It worked.

Hi there, itsjayem.

I'm glad to know that my colleague was able to provide the information you need about handling purchase orders in QuickBooks.

Please let me know if there's anything else you need help with managing your transactions. Have a good one.