Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for
Connect with and learn from others in the QuickBooks Community.
Join nowI sold my company vehicle to a dealership(we are out of business), $18,750.63 was balance, they give me $15,000.00, Int. added was $79.37, I paid out of pocket the difference to payoff of $3830.00. How do I JE this?
Create an income account called gain/loss on asset sales.
Calculate and post partial year depreciation (if this asset is subject to depreciation).
Then journal entries
debit accumulated depreciation and credit gain loss for the amount in the accumulated depreciation account (if this asset is subject to depreciation)
debit gain loss and credit the fixed asset account for the total in the fixed asset account
Debit the loan if there is one for the balance, and credit the gain loss account
enter the payment for the sale as a deposit and use the gain loss account as the source account for the deposit
Enter the payment made as a debit to the gain loss account and use owner equity investment as the offsetting account
The "balance" was not the current value of the vehicle, only the outstanding loan liability. This part is easy
Debit: Loan 18,750.63
Debit Interest: 79.37
Credit Vehicle Sale (income): 15,000.00
Credit Owner Contribution (equity) 3,830
This is only the first half . Whatever your following numbers are will determine your loss or gain
Debit Accumulated Depreciation : however much was taken as depreciation over time in this vehicle
Credit: original cost
This recaptures your previous benefit of yearly depreciation expense. But you need two numbers. Original basis, accumulated depreciation. To illustrate, I will pull two numbers out of thin air.
Assuming:
Original purchase price all in : $30,000
Owned for 4 years, depreciation taken 3.5 years straight line on 5 year property (first year is one half) = $21000
So
Debit: Loan 18,750.63
Debit Interest: 79.37
Credit Vehicle Sale (income): 15,000.00
Credit Owner Contribution (equity) 3,830
Debit Accum Deprec : $21000
Credit Vehicle Asset : $30,000
Debit: Vehicle Sale: $9,000
Drum roll...................final value in Vehicle Sale income is $6,000 which is ordinary income. There is a form for this and plug in your own numbers. For example, if you took a Section 179 full writeoff of vehicle then Accumulated Depreciation is equal to Cost basis and the entire $15,000 is ordinary income (payoff of loans never has an effect on P&L other than interest or other fees)
You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking "Continue", you will leave the community and be taken to that site instead.