Where are weekly timesheets in Quickbooks Essentials?

EEO1 · ‎September 07, 2023

I recently migrated from Quickbook Desktop to Quickbook Essentials, which I chose because it had "Enter Time" as a feature in the comparison list. But there isn't anything remotely resembling a weekly timesheet, which was my method on the desktop version. It is completely unworkable to re-enter data for each project I work on.
The rep I spoke to told me the only way to get a time feature is to upgrade to "plus"--but as a solo consultant small business that seems insane.

Anyone have any suggestions of add-on time trackers that work?

Quickbooks: WHY would you remove such an essential feature??? I am actively seeking a new way to keep my books, in case this can't be remedied. As a long-time customer, I'm angry that the 'seamless' integration cut out a key feature.

Hoping that I'm overlooking an easy fix, in which case I will write glowing reviews/replies to this!

Thanks

E

RCV · ‎September 07, 2023

I'll make it up to you to ensure you never have to deal with this again and make sure time-tracking trackers work on your end, EEO1.

We appreciate you for choosing QuickBooks Online (QBO) to manage your business. The weekly timesheets are non-posting transactions and they will not show on reports like Profit and Loss until the contents of the timesheets have been added to a sale for an expense-type transaction. This feature is available on all QBO versions. Also, timesheets only allow a single hourly rate. If you need to enter multiple hourly rates, you can sign up for a QBO Payroll subscription.

On the other hand, the time tracking feature is available in QuickBooks Online Essentials, Plus, and Advanced. We'll need to turn on time tracking. Here's how:

Go to Get paid & pay then choose Time (Take me there), or go to Time (Take me there).
Select if you want basic time tracking in QuickBooks Online, or if you want to try a QuickBooks Time account with more time tracking features. Either way, you can access timesheets from QuickBooks Online.
Click Get Started.

On done, adjust your time tracking preferences:

Go to the Gear icon on the top menu and select Account and settings.
Click the Time tab.
In the section you want to make updates in, tap Edit ✏.
Set your time tracking preferences:
- Who tracks time: Select team members to choose who tracks time.
  - Turn the switch on for any team members who need time tracked.
  - To allow 1099 contractors to track time, select Show contractors, and turn the setting on. Select Save.
- First day of work week: This affects how employees and contractors view weekly time sheets.
- Add Service field: When on, team members who fill out timesheets can specify if activities should be billed to a customer.
- Allow time to be billable: Adds a checkbox on timesheets to specify whether activities should be billed to the customer. Check Show billing rate to users entering time if you want your team members to see the billable rates.
Press Save, then Done.

You can check out this article for the steps and details: Turn on and set up time tracking in QuickBooks Online. For future reference, feel free to visit our Help Articles page. You can search for some topics related to your concerns or get some easy steps to guide you in your future tasks.

You can always reach out to us again for other questions about tracking time in QBO. I'll be here to back you up anytime. Take care.

View solution in original post

RCV · ‎September 07, 2023

I'll make it up to you to ensure you never have to deal with this again and make sure time-tracking trackers work on your end, EEO1.

We appreciate you for choosing QuickBooks Online (QBO) to manage your business. The weekly timesheets are non-posting transactions and they will not show on reports like Profit and Loss until the contents of the timesheets have been added to a sale for an expense-type transaction. This feature is available on all QBO versions. Also, timesheets only allow a single hourly rate. If you need to enter multiple hourly rates, you can sign up for a QBO Payroll subscription.

On the other hand, the time tracking feature is available in QuickBooks Online Essentials, Plus, and Advanced. We'll need to turn on time tracking. Here's how:

Go to Get paid & pay then choose Time (Take me there), or go to Time (Take me there).
Select if you want basic time tracking in QuickBooks Online, or if you want to try a QuickBooks Time account with more time tracking features. Either way, you can access timesheets from QuickBooks Online.
Click Get Started.

On done, adjust your time tracking preferences:

Go to the Gear icon on the top menu and select Account and settings.
Click the Time tab.
In the section you want to make updates in, tap Edit ✏.
Set your time tracking preferences:
- Who tracks time: Select team members to choose who tracks time.
  - Turn the switch on for any team members who need time tracked.
  - To allow 1099 contractors to track time, select Show contractors, and turn the setting on. Select Save.
- First day of work week: This affects how employees and contractors view weekly time sheets.
- Add Service field: When on, team members who fill out timesheets can specify if activities should be billed to a customer.
- Allow time to be billable: Adds a checkbox on timesheets to specify whether activities should be billed to the customer. Check Show billing rate to users entering time if you want your team members to see the billable rates.
Press Save, then Done.

You can check out this article for the steps and details: Turn on and set up time tracking in QuickBooks Online. For future reference, feel free to visit our Help Articles page. You can search for some topics related to your concerns or get some easy steps to guide you in your future tasks.

You can always reach out to us again for other questions about tracking time in QBO. I'll be here to back you up anytime. Take care.

EEO1 · ‎September 07, 2023

Thank you for the reply, I appreciate your time.

I was hoping that as advertised in the features list for Essentials, I'd get weekly timesheets that worked somewhat like the ones on the Desktop--ie, ones where I could adjust rates for different tasks with a user-friendly interface.

In the end, it looks like to get even basic weekly timesheets --I had to pony up more money. Disappointed, as I think the price is very high already (60/month for essentials, + 20/month to get the time sheets that were part of the desktop version).

I'm disappointed in the lack of what seems like an "Essential" feature in the Essentials pricing level. I wish desktop support hadn't been discontinued. It was, for me and many others, a better model.

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Where are weekly timesheets in Quickbooks Essentials?