Removing invoices from print queue

Hi there,@BJZ1718.

I know how convenient it is for you to remove old invoices from the sales window that don't need to print. However, that print queue is already there by default. Even if we unmark Print Later from the invoice, it will still appear on the sales window and the invoice itself. Refer to the screenshot below.

Since it's there by default, it's up to you when to print your invoices. You can print it as many times as you want. If you want to see if an invoice has been printed or not, you can run the Invoice List by Date report. I'll guide you on how.

1. Go to the Reports menu.
2. From the search bar, type Invoice List by Date and click on it.
3. Select the Report period, then Run report.
4. Put a checkmark in the Sales printed box from the gear icon.

I'm adding this article to learn how to know how to personalize and add specific info to your sales forms: Customize invoices, estimates, and sales receipts in QuickBooks Online.

The Community team is always here if you have other questions about invoices. Take care and have a good one!

Hi Mary, I'm not sure if you didn't read my question thoroughly or don't understand what I am asking but I will try again. Please reread it for complete info but below are the two main questions:

1) It doesn't matter if a print an old invoice - it does NOT remove it from the sales or invoice windows and still indicates that it needs to be printed.

2) I have 385 OLD invoices that came over from the migration that indicate that they need to be printed. I DO NOT WANT TO PRINT THESE INVOICES - EVER. Reprinting all of these invoices is not an acceptable solution.

I am looking for a solution to remove these from the invoices window WITHOUT HAVING TO PRINT EVERYONE OF THEM. I don't want to print them. I want them removed from the print queue. And as I mentioned previously, it is unacceptable to expect a customer to print out 385 old invoices simply because they came over during the migration as needing to be printed. But additionally, EVEN IF I WANTED TO PRINT THEM ALL, it does not unmark them from printing or remove them from the sales and invoices windows.

Please refer this to your tech department and have them figure out a solution to this problem. As I previously indicated, the online software needs to provide a "mark as printed" option.

Thank you.

Also, my edit invoices does not look like yours. There is not "print later" button in the open invoice window like you have indicated. I've attached a copy of one of my invoices. As you can see, the #2 "print later" button is not there.

Let me shed some light on your printing concern, BJZ1718.

The Print Later option is available when you click on the Print or Preview menu at the bottom of the Invoice page. Even though you've printed the invoice, the Print option will still appear under the Action menu.

This reference provides instructions and information about sending multiple sales entries and printing them: Email or print multiple sales forms in QuickBooks Online. 

You may notice differences in how your books appear when you switch from the desktop program to QuickBooks Online (QBO). This reference discusses in detail how your books were moved: Learn how features and data move from QuickBooks Desktop to QuickBooks Online.

I want to be sure you have the resources to help you navigate the program. The following links provide a list of articles and online tutorials related to your accounting tasks:

• Learn your way around QuickBooks
• Community guide

If you have other QuickBooks concerns or additional questions about printing transactions, drop a comment below and tag my name. I'd be delighted to assist you further.