Send/Receive data to quickbooks - Payroll delay

Let me provide some details when sending data for payroll to guide you on what you're supposed to do, jjames-62.

Whether you're using direct deposit or paper check for your payroll. you'll have to send your payroll data so that QuickBooks will be updated with your payroll information including the number of employees you have and if they are eligible for standard rates.

You can send the data instead by clicking the Send All option. You'll also want to click the View button on the right side so you'll be able to see the report with a zero (0) amount for the paychecks. 

Furthermore, QuickBooks offers various reports that cater to your business needs. Learn from this article on how QuickBooks generates reports: Understand Reports.

Let me know if you have any questions when running payroll data. I'll be one post away if you need further assistance.

The key thing is, I do not want to transmit the test payroll data that I put in the system for our review. I am not ready to delete the test payroll data at this point, however I would like to transmit the vendor payment for payment. So is there a switch or a toggle that I need to do so that the payroll data that’s there does not get transmit into QuickBooks? I don’t want to create a problem for later when I delete this payroll data. 

The issue is the payroll data is test data. As a result, I do not want to send this test data to QuickBooks. I would rather delete the data if that’s the answer for not being able to send to QuickBooks. I do not want this data to create reporting problems in the future. All I want to do is send the vendor portion of my send receive data.

Hello there, @jjames. I'm here to provide insights and fixes to you ensure the payroll test data won't be send in QuickBooks Desktop (QBDT).

I appreciate you sharing additional details of your concern. In QuickBooks Desktop (QBDT), sending payroll data let the system knows what's happening to the employee's payroll even not using direct deposit.

If you don't want to include the paychecks, you may delete them from the online to send status. However, sending direct deposit for the vendor is the same as how to send it to your employees. You also will need to do the send usage data while not using direct deposit.

Here's how to delete the $0.00 paychecks and paystubs from the Send Payroll Data window:

1. Click Edit from the menu tab then, select Find.
2. Next, choose Advanced.
3. Select Detail Level (Summary Only) from the filter and Online Status (Online to send).
4. Then, click Find. 

For additional reference, check out this link: Share your data with Intuit. 

I'm always here ready to lend a hand if you have any other concerns managing your payroll data in QuickBooks. Have a good one and stay safe. 

I would like to send my direct deposit checks to Intuit on a certain date and later send paystubs to employees.  Is there a way to do that?

Yes, you can send your direct deposit checks to Intuit on a certain date and later send paystubs to employees in QuickBooks Desktop, jjames-62.

For your employees' direct deposit to process on time, you must send it to Intuit before your payday. Federal holidays can affect when your employees get paid. Keep this in mind when you decide when to create and send paychecks. 

To learn more about direct deposit lead times and holidays, check out When to send your direct deposit payroll and How do federal holidays affect my direct deposit? .

To learn more about sending direct deposit paychecks to process payroll on time in QuickBooks Payroll, check out this article: Send direct deposit paychecks in QuickBooks Desktop Payroll. Once done, you can send your employees digital copies of paystubs. QuickBooks Desktop delivers each pay stub as a PDF to your employee’s email address and it's password protected. Here's how:

1. To start, go to the File menu and select Switch to Single-user Mode. If you see "Switch to Multi-user Mode," don't select it. You're already in Single-user Mode.
2. Go to the File menu again and hover over Print Forms. Then select Pay Stubs.
3. Select the Bank Account you use for payroll. Then, set the date range for the pay stubs you want to email.
4. Choose the employees you want to email pay stubs to. You can also select and remove the checkmark next to an employee's name if you don't want to include them.
5. Click Preview to review each pay stub before you send them. Then select Email.
6. QuickBooks automatically generates a password for each employee and email. Take note of the passwords so you can give them to the recipients. Select OK twice to confirm.
7. Enter each employee's email address one at a time. You'll have a chance to review them again at the end.
8. Review the email in the Send Forms window. You can edit the To and From fields, subject line, and the email body. You can also select one of your email templates.
9. When you're ready, press Send Now.

Let's make sure there are no parentheses or brackets in your employee's last name. If there are, they won't be able to open the email. To learn more about saving time by emailing pay stubs to your employees, check out this article: Email pay stubs from QuickBooks Desktop.

Feel free to visit our Payroll page for more insights about managing your payroll transactions.

I want to make sure I've got you covered. You can click the Reply button below for follow-up questions and clarifications about direct deposit. I'll be in touch.