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Level 2

Two users in different locations

We will be hiring someone to take over my full charge position in our small business.  I still have some expenses to enter from 2019.   The new person will primarily work on 2020 while I wrap up 2019, although they may also help with minor clean-up transactions.  I work from a home office and the new person will be in the company office.

 

With me working remotely, what options are there for both of us to work on the same company file?

I read about multi-user, but we do not have a server and my understanding is that multi-user won’t work unless we are in the same physical location.

 

What is the best and most efficient way to handle this situation so we can both get our work done without risking losing transactions?    We will each be using Desktop Pro Plus 2020.

Solved
Best answer February 10, 2020

Best Answers
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Level 14

Two users in different locations

@kvioland 

I am sorry to miread your post. You can use the current edition (i.e Pro) but with 2 user licenses. Make sure to have the same license code of QuickBooks for both machines. You don't need to install QuickBooks on the client's machine. She/he will run it virtually on the host.

View solution in original post

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Level 14

Two users in different locations

A remote desktop solution is the cheapest one but it will not meet your needs to work on the same file at the same time.

https://my.splashtop.com/splashtop_referral/AAHHq6GG344maw

 

Your best option is to deploy a private cloud solution. One computer will be assigned as the host and the other one will become the client. You need to have a license of Premier for 2 users to run this multi-user feature. The cost for the private cloud solution is $25/access/month.

https://partners.myquickcloud.com/?pc=fiatlux

 

Hope it helps.

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Level 2

Two users in different locations

Thank you very much, I wasn't aware that this was possible.

 

For the private cloud, do I have to switch to Premier with 2 users, or can I just add another user to my existing Pro license?

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Level 14

Two users in different locations

@kvioland 

I am sorry to miread your post. You can use the current edition (i.e Pro) but with 2 user licenses. Make sure to have the same license code of QuickBooks for both machines. You don't need to install QuickBooks on the client's machine. She/he will run it virtually on the host.

View solution in original post

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Level 2

Two users in different locations

Thank you, this info is very helpful and should solve the problem!  :) 

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Level 1

Two users in different locations

Kviland, 

I'm still very new to QB & working to assist someone who's been using QB for a while, but may not be as computer savvy.

The question posted is exactly the same scenario, new managers and a remote bookkeeper.

Here's the bookkeepers question:

"new owners would like view the files from their computers. They would only view files and print reports. I'd like to just set up the multi user network and not change anything else as opposed to putting QB online. I think all they would have to do is obtain a license and set up QB on their computers and my computer would be the server host."

 

Regarding your comment - "You don't need to install QuickBooks on the client's machine. She/he will run it virtually on the host."

 

Is management connecting via VPN and if so, how does one run it "virtually on the host" ?

Are you suggesting that with multi licensing that two instances can run on the host computer at the same time ?

 

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Moderator

Two users in different locations

Welcome to the Community, Antoine_Sarragossa.

 

Hosting services are needed if you want the others users to access the QuickBooks Desktop file in multiple locations. Fiat Lux - ASIA's suggestion is also a hosting service.

 

While we've partnered with different hosting service providers, I would recommend reaching out to their supports to know know how this works. They can guide on the step by step process to make it work for you.

 

In addition, multi-user licensing allows the users to work on the hosted computer at the same time. You can also use this link to know more about adding a user license: Add a user license to your QuickBooks software.

 

We'll be right here if you have more questions about the process.

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Level 14

Two users in different locations

@Antoine_Sarragossa 

If you wish to host your data file, you have 2 options:

1. Off-premise solution using Intuit Hosting Service

http://www. intuithostingprogram.com/

 

2. Off-premise or On-premise solution using MQC

https:// partners.myquickcloud.com/?pc=fiatlux

For on-premise solution, you may combine LAN users and mobile users working on the same data file at the same time. 

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Level 1

Two users in different locations

Thanks for the response.

I've also watched this YouTube video https://youtu.be/zQy5VojF0cA where this IT support person describes the same scenario, so hearing it yet again helps to solidify the landscape.

 

If I may persist with a question - Could this remote sharing be done with a VPN ?

If it's about file sharing with a remote user, does a hosted cloud have to be the only method ?

And or, why would a hosted cloud be better ? 

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Level 1

Two users in different locations

Thanks for the response.

I've also watched this YouTube video https://youtu.be/zQy5VojF0cA where this IT support person describes the same scenario, so hearing it yet again helps to solidify the landscape.

 

If I may persist with a question - Could this remote sharing be done with a VPN ?

If it's about file sharing with one remote user at a time, does a hosted cloud have to be the only method ?

And or, why would a hosted cloud be better ? 

http://gamexcess.netWe've got a new episode of Tales from IT today where Maniac tells of a story where he had to set up multi-user access for a local Quickbo...
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Level 14

Two users in different locations

The private cloud solution I have mentioned earlier is using SSL VPN. You can also setup your own RDP service with a VPN solution to run QuickBooks on your premise. 

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QuickBooks Team

Two users in different locations

Hey there, Antoine_Sarragossa.

 

Short answer, yes you can use a VPN as a solution. There's multiple options for you when it comes to multi-user access from across different locations.Another option you could consider is Right Networks. They as well are a cloud hosting software to consider. I personally can't recommend which option is better or worse. It's really up to you as a user to make that final decision.

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