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Level 2

Understanding PO's with payment by CC's

I have been thrown in the Lions Den with no training in taming lions!

 

What I thought was correct, I am not sure.  I work with a manufacturer. This manufacturer will issue Purchase Orders for raw materials by item (part) number. When the order is received, the receiver will be pulled from the PO without the bill (Invoice Number). {Vendors, Enter Bills}. When the invoice is received, the Receiver will be retrieved and the invoice number will be entered. If this invoice was paid by Credit Card, the payment will be processed as a Credit Card- {Vendors, Pay Bills, Method = Credit Card} and not a check. If this invoice is to be paid by a check, it will go into an Open Accounts Payable File waiting to be paid.

 

Does this have the same effect as processing the charge through "Enter Credit Card Charges" from the Home Page?

 

Thanks for your help! davnicksr

Solved
Best answer June 19, 2020

Best Answers
QuickBooks Team

Understanding PO's with payment by CC's

Hi @davnicksr,

 

I'm here to answer your query about credit card payments. 

 

Recording these payments to a vendor via Enter Credit Card Charges will have the same effect as the creating bills and pay bills transaction for it. Although, since there are PO transactions, it's best to enter bills, especially if these are for inventory items. 

 

I suggest you take a look at this article: Accounts Payable workflows in QuickBooks Desktop. This is mainly divided into two groups, which are bills that do and don't have a PO. 

 

In case you have QuickBooks Desktop Enterprise, you'll find this helpful feature: Use the purchase order management worksheet. Here you'll find the steps on how to turn on and use the purchase order management worksheet. 

 

I'll be around in case you need further assistance. Leave a comment below, and I'll be sure to get back to you. 

View solution in original post

2 Comments
QuickBooks Team

Understanding PO's with payment by CC's

Hi @davnicksr,

 

I'm here to answer your query about credit card payments. 

 

Recording these payments to a vendor via Enter Credit Card Charges will have the same effect as the creating bills and pay bills transaction for it. Although, since there are PO transactions, it's best to enter bills, especially if these are for inventory items. 

 

I suggest you take a look at this article: Accounts Payable workflows in QuickBooks Desktop. This is mainly divided into two groups, which are bills that do and don't have a PO. 

 

In case you have QuickBooks Desktop Enterprise, you'll find this helpful feature: Use the purchase order management worksheet. Here you'll find the steps on how to turn on and use the purchase order management worksheet. 

 

I'll be around in case you need further assistance. Leave a comment below, and I'll be sure to get back to you. 

View solution in original post

Level 2

Understanding PO's with payment by CC's

Thanks Ryan_M!

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