vendor credit limit

Okay, "expert" that I am, I found out how to "fix" this almost all at onc.

1. Open vendor tab

2. Right click on any vendor name and select Add/Edit Multiple Suppliers

3. Click Customize Columns at upper right

4. highlight Credit Limit and add to column view

5. Go down though all affected vendors deleting the 0.00 entry that I DID NOT PLACE THERE

6. Save and hopefully not have to repeat in all 10 company files but I know I will

This gets more weird and if this isn't a bug then I do not know what is...when I "saved" the removal of credit limits on the vendors (of 650 vendors only about 300-400 had an imposed credit limit and it had nothing to do with type of vendor or even if we had ever entered bills or just checks before) randomly was asked if I wanted to enter a tax ID for certain vendors  - whatever update took place deleted several but not all vendor tax IDs.

Day by day desktop is starting to act like online, sheesh!!!

Thank you for sharing to us how to resolve an error with the vendor credit limit, john-pero. This will help us how to handle similar issues in the future.

You can also reach our QuickBooks Desktop customer support team if you continue to experience unusual behavior with your QuickBooks Desktop account. They have the tools to further check and investigate this issue and help in resolving it. 

Let us know if there’s anything else that we can help. We’re always here to assist. Have a wonderful day!

Not really a solution. We use the credit limits field for our vendors, and would like them to be accurate.

While entering a Bill the following warning was received:

"The credit limit for "Vendor Name" is $100. The current balance including this transaction is $101.  Continue? Yes / No

It wouldn't allow the selection of Yes.

I am assuming there are permissions that would allow my AP to continue to enter bills over the limit, but don't know where the option would be.

I also assume this is a newer function. I like the concept, but it practice not so much. I want my credit limits attached to the Vendor to be accurate, but we also use PO's so this warning would be more useful at the entry of the PO rather than at Bill entry, after the PO has already been accepted by the Vendor.

Hi there, JSCypruss.

Thank you for visiting the QuickBooks Community. I'll ensure you can accurately manage vendor credit limits so you can enter transactions smoothly.

Yes, there's s permission that would allow you AP to continue to enter bills over the limit To do this, I recommend going to the Vendor's profile. From there. you have the option to manually enter the credit limit so it will be attached to the vendor to be accurate.

Here's how:

1. Click the Vendors menu at the top.
2. Choose Vendor Center. 
3. Select a specific vendor and double-click it to show the Vendor's profile.
4. Go to the Payment Settings tab.
5. Enter or edit the amount in the Credit Limit field.
6. Click OK to save the information.

On the other hand, if you have a direct deposit, I suggest submitting an online request. This is to increase your direct deposit security limit and additional documentation such as bank statement(s) may be required. Then, you can upload these documents to the request form.

Lastly, you may refer to this article to see various details on how Accounts Payable is used to track the money you owe your vendors and other related transactions: Accounts Payable workflows in QuickBooks Desktop.

Keep me posted if there's anything I can help you with organizing your vendor credit in QuickBooks. I'm always around whenever you need assistance, JSCypruss. Have a great day!

Thanks for the response, but have missed the point.

The credit limit associated with the vendor is correct.

The vendor expected a large Purchase Order from us, aware that it exceed our credit balance this time. And now we can’t enter the bill unless we change the credit amount to be wrong?

While entering a Bill the following warning was received:

"The credit limit for "Vendor Name" is $100. The current balance including this transaction is $101.  Continue? Yes / No

The warning seems to offer the option to continue anyway; however it would not accept a “Yes” response to continue.

So my question is who has permission to override the limit and select Yes to continue? And where do I find the option in the user permissions to allow my Accounts Payable to continue to enter bills even if they exceed the credit limit.

I like the concept of the warning function, but in practice it doesn’t quite work. We issue POs to suppliers so if on occasion they except a PO that exceeds our credit limit, then that is the vendor’s discretion. I am not sure what stopping entry of the bill serves. Once the bill has been received transaction has already occurred, the materials received. It might make more sense for the warning to occur when a PO is entered that exceeds the credit limit.

Either way the issue of who can (and where the permission settings are) override the warning and select “Yes” remains.

Thank you for getting back to us, JSCypruss.

Allow me to share some information regarding user roles and permissions in QuickBooks Desktop for managing your accounts payable.

Only an admin or a user with full access can override or proceed with the credit limit warning when creating a vendor bill. 

If you need to modify or review the assigned role for your users, I'll show you how to do it.

Here's how:

1. Log in as admin to your QuickBooks company file.
2. Go to the Company menu.
3. Choose Users, then Set Up Users and Roles.
4. Enter the admin password, then hit OK.
5. Click on the Role List tab.
6. Select the role you assigned for the user, then press the Edit button to review its permission.

To learn more about managing users and roles, I've added this article as your reference: Create and manage users and roles in QuickBooks Desktop Enterprise.

Once you've successfully created your vendor bill, you can check out this link and learn how to pay them: Pay bills in QuickBooks Desktop.

You can leave a comment or post in the Community if you have any further questions about user permission and vendor bills. I'll wait for your response. Have a fantastic day!

Thank you for the response.
Of course it's not the answer I wanted.

I wish that permissions to override the warning could be given more specifically to users, rather than full control.
Or maybe an option to turn on/off the warning function.