Accepting payments for paid invoices if you don't have a bank account connected

Abby Swain · ‎June 26, 2023

Hi there,

I don't have my bank account connected to my Quickbooks Self Employed account. I plan to eventually do this once I'm a formal LLC/when I start a new bank account, but don't want Quickbooks to pull all my current bank transactions in at this time. I manually track everything and this system is currently working well for me.

With that being said, I'm sending my first invoice at the end of the month via QB, and would like to offer the option for clients to pay with a debit or credit card. I've added this feature to my invoice, but am concerned about how I will accept the payment once the invoice is paid — if I do *not* have my bank account connected? Will there be an option to transfer this somehow?

Thank you!

MichelleBh · ‎June 28, 2023

Yes, you're correct, @Abby. You can take the client's paid invoice payments into the bank account you initially provided when you signed, even if your bank is not connected to QuickBooks Self-Employed.

Once you receive the client's payments, you can quickly record them by clicking the Add transaction tab. See the sample screenshot below for more reference:

For more information, see this link: Manually add transactions in QuickBooks Self-Employed.

In addition, if you have a lot of payments to record, you can import them in bulk using CSV. For more details, see this article: Manually import transactions into QuickBooks Self-Employed.

Moreover, check out the following articles below to learn more about payments commonly asked questions:

Please know that you can always return here if you have further questions about paying your clients. Just hit the Reply button, and we'll assist you. Keep safe.

View solution in original post

Carneil_C · ‎June 26, 2023

Thanks for outlining the details of your concern, Abby. I'll help you manage your invoice payments in QuickBooks Self-Employed.

Since you don't have an associated bank account of your QBSE, we can set up QuickBooks Payments so customers can pay you electronically. This way, you can take those payments without a bank connected to QBSE. Here's how to turn it on:

Go to the Invoices menu and create a new invoice.
Select Create invoice.
Select the Setup payments to begin setup.
Follow the steps, then select Activate payments.
After you activate payments, select the Credit card, or Bank transfer (ACH) toggle to turn on the options.

Once done activating this, those payments will be posted to its account. That said, it will be processed through the bank account you provided when you applied.

To learn more about this feature, visit this article: Take and process with QuickBooks Payments.

If you need further assistance, view our Contact Payments Support page for contact information.

Please let me know if you need clarification about your invoices or if there's anything else I can do for you. I'll be standing by for your response.

Abby Swain · ‎June 28, 2023

Thank you!

So I'm able to take client's paid invoice payments into the bank account I originally provided when I signed up—but I don't necessarily need to "connect or synch a bank", correct? I prefer manually inputting the transactions vs. my bank auto-pulling those into Quickbooks, so just want to be 100% sure this is the case before accepting my first payment.

Thanks!

MichelleBh · ‎June 28, 2023

Yes, you're correct, @Abby. You can take the client's paid invoice payments into the bank account you initially provided when you signed, even if your bank is not connected to QuickBooks Self-Employed.

Once you receive the client's payments, you can quickly record them by clicking the Add transaction tab. See the sample screenshot below for more reference:

For more information, see this link: Manually add transactions in QuickBooks Self-Employed.

In addition, if you have a lot of payments to record, you can import them in bulk using CSV. For more details, see this article: Manually import transactions into QuickBooks Self-Employed.

Moreover, check out the following articles below to learn more about payments commonly asked questions:

Please know that you can always return here if you have further questions about paying your clients. Just hit the Reply button, and we'll assist you. Keep safe.

Abby Swain · ‎June 28, 2023

Thank you so much for confirming! Appreciate everyone's help.

Archie_B · ‎June 28, 2023

Hi there, Abby.

On behalf of my colleagues, you're welcome. Feel free to reach us back by leaving a comment below or posting again in the Community forum if you have any additional QuickBooks-related questions. We'll also make every effort to provide you with the best possible assistance.

Topics

Training

Community

Resources

Accepting payments for paid invoices if you don't have a bank account connected