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Community Contributor **

Apply Credit to Set of Invoices

Looking for some input on an easier way to do this. What's the best way to apply a credit when paying a set of invoices?

The set of ~100 invoices are from one vendor totaling 17k, with a credit of 12k, for a final balance of 5k.

Currently selecting some of the individual invoices to total the 12k credit, but it's taking quite a long time.

Thank you in advance for any detailed input!

Currently using quickbooks pro 2012 - yes we are upgrading asap.

2 Comments
Super Explorer *

Re: Apply Credit to Set of Invoices

I have asked about this before and was told that QB will only assign credits to invoices one at a time, trust me Ive tried!

QuickBooks Team

Re: Apply Credit to Set of Invoices

Hello there, @jlclark137.

 

There are two options in applying the credits to your bills. Let me guide you through them.

 

First, you can write a check to pay the bills from your vendor.  Then a pop-up will appear notifying you of open bills from your vendors. You can then continue from there to apply the check to the bills. Let me show you how:

  1. From the Home Page, click on Write Checks.
  2. Choose the Bank Account.
  3. Enter the vendor name.
  4. On the Check for Bills pop-up, click on Go to Pay Bills.
  5. On the Pay Bills pop-up, select the bills to be paid, totaling to the credit.
  6. Click on Pay Selected Bills.
  7. Select Done on the Payment Summary.

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Second, from the Pay Bills page, you  can select the bill and click on Set Credits to apply the vendor credit. Note that this process requires you to perform it one at a time. Here's how: 

  1. Click on Pay Bills from the menu bar.
  2. Enter the vendor name.
  3. Select the bill you want to apply the credit to. 
  4. Click on Set Credits.
  5. Select the corresponding credit.
  6. Click on Done.
  7. Perform step 6 & 7 until all credits are applied.
  8. Click on Pay Selected Bills.

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Please get back to me if you have any questions with creating checks, or you have other concerns, don't hesitate to reach out to us. We'll be here to help you.