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HollyJoy
Level 3

bills

Somehow in July, I cut a check without entering the bill. Now My Accounts Payable always shows a negative $1,500.00 when it's usually zero at the end of the month. How can I correct it before I process August reports?

Solved
Best answer September 09, 2021

Best Answers
MirriamM
Moderator

bills

Yes, you're right, HollyJoy.

 

You'll need to create a bill so you can link it to the check payment. 

 

To create a bill, here's how:

  1. In the left menu, click the + New button. 
  2. Choose Bill.
  3. Select a vendor and enter the necessary information. 
  4. Once done, choose Save and close.

See this article for more information: Enter bills and record bill payments in QuickBooks Online.

 

After that, you can now follow the steps provided by my colleague @Mich_S above.

 

As always, you can visit our Expenses and vendors page. It provides you with links about managing your vendor transactions.

 

Don't hesitate to let me know if you have any other concerns or follow-up questions. I'll be here to answer it for you. Have a good day.

View solution in original post

4 Comments 4
Mich_S
QuickBooks Team

bills

I know a way to correct the balance on your Accounts Payable account, @HollyJoy.

 

To eliminate the negative balance on your A/P account, you'll need to make sure that bills paid by check are recorded accurately.

 

Here's how you can do it:

 

  1. Click on +New. Then, select Check.
  2. Choose the Payee / Vendor from the dropdown.
  3. Hit Add to add an open bill to the check. 
  4. Choose the account you made the check payment from in the Bank account section.
  5. In the Amount field, type in the check amount.
  6. In the Outstanding Transactions section, select the bills the check payment went to. Tip: If it covers multiple bills, select the checkboxes for those bills. You can split the payment and enter an amount for each bill in the Payment column.
  7. Once done, hit Save and close.

 

 

abill1.PNG abill2.PNG

 

For future reference, you can access these articles. This will help you run and manage reports in QuickBooks Online.

 

Please ping us back if you have additional concerns with QuickBooks and bills. We're always ready to help. 

HollyJoy
Level 3

bills

Thanks Mitch -

 

I can't find the "add" button (QB Online). This is a recurring payment and for whatever reason the bill was never processed and doesn't show up in the bills to be paid. Do I have to create a new bill before I connect it to the check?

 

Holly

MirriamM
Moderator

bills

Yes, you're right, HollyJoy.

 

You'll need to create a bill so you can link it to the check payment. 

 

To create a bill, here's how:

  1. In the left menu, click the + New button. 
  2. Choose Bill.
  3. Select a vendor and enter the necessary information. 
  4. Once done, choose Save and close.

See this article for more information: Enter bills and record bill payments in QuickBooks Online.

 

After that, you can now follow the steps provided by my colleague @Mich_S above.

 

As always, you can visit our Expenses and vendors page. It provides you with links about managing your vendor transactions.

 

Don't hesitate to let me know if you have any other concerns or follow-up questions. I'll be here to answer it for you. Have a good day.

View solution in original post

HollyJoy
Level 3

bills

Thanks MirriamM and Mitch!

Obvious - but sometimes we get so deep in the weeds that we forget things like making sure there is a bill to add to the check previously cut.

Always excellent support for QB community

Holly

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