Can I split an invoice?

mcikes · ‎February 12, 2019

I have an invoice from a Vendor that covers the last 2 days of the previous month plus the first 2 days of this month. Is there a way to split the invoice so the January costs are on that months expenses and the February costs are on this month? I'm new to QB and this company is new to it as well so were all kind of newbies.

Anonymous · ‎February 12, 2019

No, there isn't, except to record two bills (A/P invoices are called bills in QB.)

Bills only have one date regardless of what period they are for. There is no real reason I can think of to split a bill into two. If you really had two bills, then record two bills.

mcikes · ‎February 12, 2019

Thanks for the quick reply. The reason was that the single invoice had freight and shipping charges for 2 different months and we were trying to break the F&S charges into months so that we can get a true cost of inventory.

AlcaeusF · ‎February 12, 2019

Hello there, mcikes.

I appreciate your quick response here in the Community. Allow me to provide additional information about creating invoices in QuickBooks Desktop.

Splitting an invoice (bill) in the Desktop version is unavailable at this time. You can create two invoices and separate the service item for the freight and shipping charges.

I also recommend sending feedback for any features or options that work best for your business. Our product developers would want to know your QuickBooks needs as well.

You can send feedback by following these steps:

Click the Help tab at the top menu bar.
Select Send Feedback Online.
Click Product Suggestion.
Enter suggestion.
Click Send Feedback.

Please don't hesitate to let me know if you have further questions concerning the invoices. Wishing you all the best.

Anonymous · ‎February 12, 2019

@mcikes

RE: The reason was that the single invoice had freight and shipping charges for 2 different months and we were trying to break the F&S charges into months so that we can get a true cost of inventory.

Not sure of the merit in this approach. AP is already designed to help you with accrual reporting in that you can then see your expenses when you are billed for them and not when you pay them. The idea of further accruing expenses to periods they apply to takes that to another level.

Doing this is probably only worth it if the costs are material and then using two Journal transactions may be the best approach, similar to accruing and then reversing accrued and yet unpaid payroll.

Anonymous · ‎February 12, 2019

@AlcaeusF

QuickBooks is never going to have a feature to assign multiple dates to an A/P bill (or an A/R invoice.) It's not worth sending the customer to request such a feature - which would likely violate GAAP accounting standards.

Malcolm Ziman · ‎February 12, 2019

@AlcaeusF wrote:

Splitting an invoice in the Desktop version is unavailable at this time. You can create two invoices and separate the service item for the freight and shipping charges.

I thought you may like to know that an "invoice from a vendor" as the asker says in the question, is called a "Bill" in Quickbooks

Topics

Training

Community

Resources

Can I split an invoice?