Creating and printing check permissions for quickbooks online

I can imagine how important it is to receive timely and effective support when you need it, @Josh E. 

Please know that the option to show and print approved checks in QuickBooks Online isn't available. We can filter to show the regular and bill payments checks, but not approved checks. That said, I recommend looking for a third-party application that can help you with printing approved checks. You can refer to our QuickBooks Apps page.

Also, a third-party solution allows you to use blank paper checks. You can use the MultiCHAX software to print MICR-encoded checks in a variety of formats on blank paper forms. You can refer to this article for information: Print checks on blank check stock.

Moreover, I'm adding these articles to learn how to manage printing checks in QuickBooks: 

• Print a check in QuickBooks Online   
• Configure your print settings for printing checks in QuickBooks Online

I'm all ears if you have further questions about printing checks or any other QuickBooks-related concerns. Leave your reply and I'll be sure to answer them for you.

I think it's possible we could make it work if they could only print approved bill checks and they were not the approver.  I just want to make sure they cannot go and create a check somehow on their own and print it.  Is it possible to give them only permission to print approved bill checks?

If I were to go with a third part software such as Check Run, none of your default roles in Essentials allow for making deposits and making expense entries, reconciling, searching customers, managing invoices, etc. without giving full access to create and print checks?  Your default roles seem to give practically full access or virtually none!  I don't need any of the features in Advanced so I'm paying substantially more money for each copy of QB (we have 3) just to control the check permissions.  And I'd have to pay for a third party company to control permissions for printing approved checks!

Hey there, @Josh E. Thanks for getting back to the thread.

The option to set permission to only print approved bill checks for users is unavailable in QuickBooks Online (QBO). For now, I'd suggest looking for other alternative third-party apps that can assist you in establishing this user access.

I can see how this feature would help you in managing your users and avoiding fraudulent activities. Thus, I'll take note of this as a suggestion to improve your experience. 

Furthermore, you can directly send feedback to our developers regarding this specific user access. This allows them to review your request and potentially incorporate it into future updates. Here's how:

1. Go to Settings and select Feedback.
2. Enter your comments or product suggestions. Then, click Next to submit feedback.

Your valuable feedback is forwarded to our Product Development team to enhance your experience in QuickBooks Online. You can track feature requests through the QuickBooks Online Feature Requests website.

To know more about the different options for user roles and access permissions, please see this article: User roles and access rights in QBO.

If you have additional questions about user access in QuickBooks, feel free to add them to the thread. I'm here to assist you.

Why is there no pre-defined role that allows for blocking check printing access?  That's a huge liability to any business when delegating access!  Are you saying I have to upgrade to Advanced which is 4x the cost per copy just to be able to define this permission manually!?

I understand how beneficial for our customers like you to have pre-defined roles, @Josh E. 

It would be great to have this feature added to all versions of QuickBooks. I'll be sure to take note of it.

In QuickBooks Online Advanced, users can view, create, and partially edit bills. To let them print checks, you'll need to give them full access to view, create, edit, and delete checks. At this time, you can't customize the access for checks.

You can utilize the QuickBooks Online Advanced test drive to check the features available. Refer to this article on how to create one: Add and manage custom roles in QuickBooks Online Advanced. 

From here, you can use the audit log in QuickBooks Online to check the activity of the users in your account. Only the primary and company admin can access this feature.  

If you need further information about user roles and permissions, please let me know. I am always here to help you. Have a great rest of the day!

Test drive does not allow you to see and experiment with adding users and roles.  Those features are disabled in the test drive.  Additionally, I've been trying to get a hold of your sales team for 3 days now to upgrade using this special advertised on your website for 2 copies of Advanced for $40 each for 12 months and no on is returning my messages I've left or calling me or responding me from the email forms I've filled out on your website about the offer?  It says I have to contact you guys for the offer and no one is responding!?  Please advise.

I understand your challenges with the features, @Josh E.

I can share the best way to get in contact with our team and ensure you can take advantage of the special offer in QuickBooks Online. 

We've enhanced the procedure for contacting our support team. You can go directly to the Help menu if you'd like to speak with one of our representatives. 

Here's how: 

1. Sign in to your QuickBooks Online company.
2. Select Help (?).
3. Choose either tab to get started:

• Assistant: Get quick, personalized answers. Select a suggested option, or type a question or topic you need help with. If you decide you need further help, you can still Talk to a human.
• Search: Search the QuickBooks Online knowledge base directly, or select Contact Us and choose a way to connect with us:
  • Start a chat with a support expert.
  • Get a callback from the next available expert.

You can also utilize the number indicated in the article for you to use in reaching our support team: QuickBooks Online Support.

I'm also adding this link to help manage your QuickBooks Online subscription: Manage billing, payment, and subscription info in QuickBooks Online. This resource will guide you to update the card on file, change your subscription, or view your billing history.

Keep me in the loop if you have further concerns about managing your features in QBO. I'll be around to help you all the way. Keep safe!