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Level 1

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

I run several different options through my Paypal account: Donations, event tickets, etc. But all of the Paypal Transactions come in automatically allocated to the "Paypal Income" Category. I tried making a Sub-Account to the "Paypal Income" account, but it still won't give me the option of having the option of changing each individual Paypal transaction to different Income accounts. How do I best allocate what category I want my Paypal incomes going into?
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Moderator

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

Let's change the category for your PayPal transactions, lauri-egan.

 

I've got two options to change the mapping of your PayPal transactions. If you're using the Sync with PayPal, here are the steps on how to change it.

 

From the App Center:

  1. Sign-in to: https://quickbooks.intuit.com/app/apps/home/
  2. Select the My Apps tab.
  3. Look for the Sync PayPal app card and choose Settings.

From within QBO:

  1. From the left menu, select Apps.
  2. Choose Firm apps at the top.
  3. Click on Settings at the Action drop-down.
  4. Select Edit in the App Settings section.

If you're using the Connect to PayPal app, please follow the outlined steps below:

 

  1. Go to Banking, and select the Banking tab.
  2. Click on the pencil icon on the PayPal Bank account.
  3. Select Edit Settings.
  4. Click the pencil icon.
  5. Under the Sales form content section, click on the drop-down arrow beside Sales.
  6. Select the correct category.
  7. Click Save.

With these instructions, you should be able to change the PayPal transactions into a different category in no time!

 

You can check out these articles for more details:

Let us know by posting here again if there’s anything else you need.

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Level 14

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

@lauri-egan 

As an additional option, utilize the trial period of this connector to reconcile it easily.

https:// synder.grsm.io/quickbooks

 

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Level 1

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

Thank you for the step by step instructions.  I am using Connect to Paypal app.

 

I do see the location on how to change the category.  But do I have to go in and change this each time we change events? 

 

For example:

Currently members are using Paypal for Donations to the organization.  But in a few months, Paypal will be accepting payment for an upcoming on-line event.  How do I best track those in different categories?  Or if I have two different Paypal buttons active, then I need to categorize those Paypal payments into different categories (member dues, donation).

 

I don't want all Paypal transactions in the same category.  Or is there a better way to do track these Paypal transactions into different budget categories that I am missing?

Thank you for your continued help!

Lauri

 

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Level 1

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

I will look into it.  Not looking forward to paying more for an add-on when it seems like a simple solution that should be an option within Quickbooks already.  

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QuickBooks Team
QuickBooks Team

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

Thanks for coming back, lauri-egan.

 

I know how beneficial it is to your business to automatically categorize the Paypal transactions every time you change events for accepting payments. At this time, this option is unavailable. You'll want to manually change the mapping settings each time you change events.

 

All transactions imported after the mapping settings changed will be imported using the new one. While all previously imported transactions will continue to remain in their appropriate accounts as per the previous mapping. Just follow the steps provided by my colleague to modify settings for Sync with PayPal. You can also try the recommendation provided by Fiat Lux - ASIA. 

 

Feel free to visit these blogs for any upcoming QuickBooks updates and enhancements:

This should take you in the right direction today. The Community will always have your back if you need a hand with running your business in QuickBooks Online. Assistance is just one post away.

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Level 1

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

Thank you for your help and patience!  I understand your response, but I am having trouble getting the correct Income account to be assigned to the Paypal Sales.  When I go to Edit the Paypal Account Settings, it does not show all of my Income Accounts, so I am not able to change the Paypal Sales to my desired Income Account Category.   See screenshot.  That screenshot is only displaying a few of my Income accounts.  

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QuickBooks Team

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

The Community has your back, @lauri-egan. I'm here to make sure you can get that desired income account assigned to the Sales category field.

I recommend clearing your QBO Mac app's temporary cache files using the steps below:

  1. Open your QBO app, then click Menu ☰
  2. Select Help & Feedback.
  3. Click Refresh Data to clear and select Refresh.
  4. Allow a moment for the process to complete, and then close the app.
     

Doing this will remove historical data so you can access QuickBooks with a clean slate. Issues like missing data or buttons are usually the result of outdated or corrupt cache files in your app. There's also a informative guide on fixing most app-related issues that I'm sure you'll find useful.

 

Additionally, you'll also want to make sure your desired income accounts are  tagged as Income account type. Check out this article for the detailed steps: Add to or edit the Chart of Accounts.
 

Visit us again in the Community and keep me posted on the progress with this paypal income account issues. I'm determined to help you succeed. 

Highlighted
Level 1

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

Thank you for your response!  I have included a screenshot here because I do not see any way to find the Refresh Data option in the Browser version of Quickbooks Online.  I access QBO via my Safari browser on my Mac.  

 

The account I am trying to change the Paypal Sales to is definitely marked as Income.  

 

Thank you for your continued assistance!

Highlighted
QuickBooks Team
QuickBooks Team

How do I change the Category of Paypal Income for different paypal transactions? They are all stuck in "Paypal Income".

Thanks for coming back and providing us a screenshot to better isolate the issue, lauri-egan.

 

I appreciate you for clarifying things on how you access your QuickBooks Online (QBO) account. The steps provided by my colleague are only applicable to the QuickBooks Online app. To clear your browsing history in Safari on Mac, just follow the steps below:

  1. In the Safari app on your Mac, choose History.

  2. Tick the Clear History tab.

  3. Click the pop-up menu.

  4. Choose how far back you want your browsing history cleared.

To learn more about this one, see Clear cache and cookies to fix issues when using QuickBooks Online article. Then, go to Step 1: Clear your browser’s cache and choose Safari for Mac.

 

If the same thing happens where the desired income accounts are not tagged as Income account type, please contact our Customer Support Team. They'll pull up your account in a secure environment and investigate what's causing this issue. 

 

Just send us a message via chat, call us at a time convenient to you, or we’ll get in touch with you instead. To ensure we address your concern, our representatives are available from 6:00 AM to 6:00 PM on weekdays and 6:00 AM - 3:00 PM on Saturdays, PST. See our support hours and types for more details about this one. Nonetheless, if you want to schedule a callback, just follow the steps below:

  1. Go to the Help icon on the top right. 
  2. Enter your concern in the search field.
  3. Choose Talk to a human.
  4. Click the OK. To get you to the right human, in a few words, tell me what you need help with option and tap I still need a human
  5. Press Contact us.
  6. Tick Continue
  7. Choose Message an agent or Get a callback.

I'll be right here to continue helping if you have any other concerns or questions about QuickBooks. Assistance is just a post away. Have a great day. 

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