How do I enter credit card charges?

I can help you add the credit card charges, @kris50.

In QuickBooks Online, you can enter your credit card charges as Expenses. From there, you can select a category so you can post the amount individually. I'll show you how.

1. Go to the + New icon and then choose Expense.
2. Choose the credit card account under the Payment account drop-down menu.
3. Select the credit card type under the Payment method drop-down list.
4. Fill in the other necessary information.
5. Once done, click on Save and Close.

For further guidance, please see this article: Enter and Manage Expenses.

I also recommend reconciling your account in QuickBooks. This ensures your bank and credit card statements match. 

In addition, I've included this material that contains detailed information about recording invoice payments manually: Record invoice payments in QuickBooks Online. 

In case you need further assistance recording the credit card charges, I'd suggest getting back on this thread. It's my top priority to help you complete your QuickBooks task. 

The best way for me to enter credit card charges is to link the credit card to QB then I can categorize the charges as expenses. You can also add the credit card manually to your charts of account without linking If you cannot link or you have charges from a non business cc that are business, you can manually expense them, be sure not to forget about recording payment of those charges. For example, if a company accidently used a personal cc and needs to account for those business charges, I would payoff those charges with business cash/bank account and expense them for tracking. In common situations, it is best to link cc or enter on chart of account and categorize expense from there. Hopefully these examples were helpful. 

do we also enter the cash advances from the credit card how we did with he charges , payments , and credits?

Yes, stap10. You can enter the credit card cash advance in QuickBooks Online like how you did with the charges, payments, and credits.

Simply create an expense transaction to keep track of it. This gives a more complete picture of your business and profit. I'll show you how:

1. Click on + New. Then hit Expense.
2. Go to the Payee field, and pick the vendor. 
3. From the Payment account field, choose the account you used to pay for the expense.
4. Navigate to the Payment date field, and enter the date for the expense.
5. In the Payment method field, select how you paid for the expense.
6. Enter the advance amount.
7. Fill out all other necessary information.
8. Once done, hit Save and close.

See this extra guide to find out more about handling vendor transactions: Learn the difference between bills, checks, and expenses in QuickBooks Online. It also includes information on how you can pay bills using different methods.

Let me know if you still have questions or concerns about banking or QuickBooks. I'm always here to assist you. Take care and have a good one.

Important Note... If you opt to link the credit card you can exclude individual charges during the categorization process that are not business related. 

Once the credit card charges have been added and you save and close. How do I pay this bill? I tried going into expenses and clicking on bills- it's not showing any bills to be paid. Can someone help me with this?

You should have your credit card listed as a bank account, just like you have your checking account listed, so that it is listed on the bank transactions screen. When you purchase something with your credit card, you use that as the form of payment, instead of showing it as a cash or check purchase. To enter a payment into QBO, the easiest way is to choose "create" and then "pay down credit card" and fill out the form. 

I don't revolve payments on my card, so I don't have any interest. If you have interest that shows up on your credit card statement, you should show it as an expense by choosing "create" then "expense" and choosing the credit card as the payment account" and "interest expense" as the category.

By the way, a credit card purchase is a loan to you. When you pay it, you are not paying an expense (other than interest) but rather you are decreasing the loan. It will show up in accounts payable whenever you have a balance. 

QuickBooks recognizes credit card charges as completed purchases since the vendor receives payment instantly at the point of sale. Because these transactions are already settled, they function differently from bills and are managed outside of the Pay Bills window.

To easily record a payment toward your card balance, just click + Create > Other and select Pay down credit card. From there, you can select the specific Credit card you are paying, the Bank account you’re using for the transfer, and the Date and Amount. Once done, click Save and close. This ensures your records stay perfectly accurate and your balances remain up to date.
 

For more questions and clarifications about QuickBooks, feel free to reply below.