cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Get unlimited expert tax help and powerful accounting in one place. Check out QuickBooks Online + Live Expert Tax.
Karlottabb
Level 1

How to add already received money to a new project?

I'm creating projects for a nonprofit organization so they can use projects for grant tracking. Some grant payments have already been received and deposited to their checking account. How to I add those payments to a new project?

Solved
Best answer September 26, 2023

Best Answers
RCV
QuickBooks Team
QuickBooks Team

How to add already received money to a new project?

Let me help you add the already received money to a new project in QuickBooks Online (QBO), Karlottabb.

 

We’ll need to add the existing paid invoices to your project and reconnect the linked payments. This way the grant payments that have already been received and deposited to their checking account will be posted to the new project. Before editing a paid invoice, let's make sure the Automatically Apply credits setting is turned off. Here's how:

 

  1. Go to the Gear icon on the top menu, then Account and settings.
  2. Click the Advanced tab.
  3. Scroll to the Automation section and tap the pencil ✎ icon it to expand it.
  4. Turn off the Automatically apply credits setting.
  5. Press Save.

 

After adding paid invoices to your project, you can repeat these steps to turn the setting back on. Then, add the paid invoice to your project: 

 

  1. Go to Get paid & pay and select Invoices.
  2. Find and select the paid invoice you want to add to a project.
  3. Tap Edit invoice.
  4. Choose the Customer ▼ dropdown. Then select the project.
  5. Press Save.

 

Once done adding the invoice to the project, we need to reconnect the payment so the invoice is marked as paid again and linked to the correct invoice. Here's how:

 

  1. Go to the Gear icon on the top menu, then Account and settings.
  2. Find the account where the payment was deposited and select View register.
  3. Find and choose the payment for the invoice, then click Edit.
  4. In Outstanding Transactions, select the invoice checkbox that the payment applies to.
  5. Press Save and close.

 

 

 

 

 

 

 

You can check out this article for more details about adding paid and unpaid invoices to projects: Add existing invoices to QuickBooks Online Projects.

 

Please don't hesitate to ask any questions along the way. My utmost priority is to ensure that you feel confident and empowered in managing your projects. Thank you for choosing QuickBooks Online, and I eagerly anticipate the opportunity to provide you with further assistance.

View solution in original post

3 Comments 3
RCV
QuickBooks Team
QuickBooks Team

How to add already received money to a new project?

Let me help you add the already received money to a new project in QuickBooks Online (QBO), Karlottabb.

 

We’ll need to add the existing paid invoices to your project and reconnect the linked payments. This way the grant payments that have already been received and deposited to their checking account will be posted to the new project. Before editing a paid invoice, let's make sure the Automatically Apply credits setting is turned off. Here's how:

 

  1. Go to the Gear icon on the top menu, then Account and settings.
  2. Click the Advanced tab.
  3. Scroll to the Automation section and tap the pencil ✎ icon it to expand it.
  4. Turn off the Automatically apply credits setting.
  5. Press Save.

 

After adding paid invoices to your project, you can repeat these steps to turn the setting back on. Then, add the paid invoice to your project: 

 

  1. Go to Get paid & pay and select Invoices.
  2. Find and select the paid invoice you want to add to a project.
  3. Tap Edit invoice.
  4. Choose the Customer ▼ dropdown. Then select the project.
  5. Press Save.

 

Once done adding the invoice to the project, we need to reconnect the payment so the invoice is marked as paid again and linked to the correct invoice. Here's how:

 

  1. Go to the Gear icon on the top menu, then Account and settings.
  2. Find the account where the payment was deposited and select View register.
  3. Find and choose the payment for the invoice, then click Edit.
  4. In Outstanding Transactions, select the invoice checkbox that the payment applies to.
  5. Press Save and close.

 

 

 

 

 

 

 

You can check out this article for more details about adding paid and unpaid invoices to projects: Add existing invoices to QuickBooks Online Projects.

 

Please don't hesitate to ask any questions along the way. My utmost priority is to ensure that you feel confident and empowered in managing your projects. Thank you for choosing QuickBooks Online, and I eagerly anticipate the opportunity to provide you with further assistance.

Karlottabb
Level 1

How to add already received money to a new project?

Thank you for giving me such a detailed answer to my question. I appreciate it!

MJoy_D
Moderator

How to add already received money to a new project?

Hello, @Karlottabb.

 

It's our pleasure to have been of assistance to you. We're happy to hear that we were able to provide you with the necessary information.

 

In case you have further queries or concerns about QuickBooks, feel free to post them here in the Community. We're available round the clock to support you.

 

Have a wonderful day ahead!

Get answers fast!
Log in and ask our experts your toughest QuickBooks questions today.

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up