how to fill in the payment method for vendors so I can label how we pay our vendors? Examples: Credit Card, ACH, WT, Auto Debit etc.

@Michelle Drake, you can't assign a payment method to vendors.

Then why is it an option when I run the AP Aging Report?

That doesn't look like an A/P Aging Report to me. Can you send a screenshot of the entire page?

Glad to have you here in the Community, @Michelle.

The payment method associated with a vendor's bill is absent from the AP Aging report as it is typically more applicable during the stage of processing payments, rather than for the tracking and management of outstanding payables. Let me outline the details below.

The Accounts Payable (AP) Aging report in QuickBooks Online (QBO) provides an overview of your outstanding bills, their due dates, and the duration they have been unpaid, helping you manage what you owe to vendors and when these payments are due. Therefore, including the payment method information is considered outside the scope of the primary purpose of the AP Aging report.

If you need details on payment methods for specific transactions, you might consider generating other types of reports or checking transaction details individually in the vendor or expenses section where such information is usually recorded.

You can visit these articles for guidance on tracking and managing bills in QuickBooks Online:

• Learn about QuickBooks Bill Pay
• Online Bill Pay - Automate Your Bills.

Furthermore, I suggest reviewing this article to learn how to print your reports for future reference in QBO:

1. Click on the Export/Print dropdown.
2. Choose the Print/Save as PDF option.
3. Modify the print settings for your report as necessary.
4. Click on Print.

QuickBooks Live Assisted is here to enhance your financial management experience. Our experts offer personalized assistance to simplify complex accounting tasks and ensure compliance with ease. Whether you need help with expert insights, clean books for tax purposes, or comprehensive management support, our team is dedicated to enabling you to make confident and informed decisions.

Should you have additional questions or require further assistance with managing your vendors and bills in QuickBooks Online, please don't hesitate to post in the Community space. Have a wonderful day!

Thanks, but that's not the A/P Aging report I'm familiar with. Sorry, I can't help any further.

Anyway, going back to your question, there's no way to assign a default payment method to vendors, since there's no field for that on vendor profiles.

You can only select payment methods on the Expense transaction.

I wonder why it's an option then on the AP Aging Report if it not a field that can be filled in.  The field on the aging report has to pull in from somewhere.   

Hi Shania,

When you say "typically more applicable during the stage of processing payments" do you mean if we were to process the payments through QBO?  We currently don't process our payments through QBO and have various ways we pay our vendors depending on who they are.   With there being so many ways that we pay our vendors it would be nice to be able to fill in this field that appears on the aging report when I run it so I know which ones I can ignoring since they are either set up on CC or auto debit.

Hi there, Michelle. 

I wanted to join this thread to clarify my peer's statement regarding the AP Aging Report in QuickBooks Online (QBO).

Generally, the Payment Method is available for all reports but only applies to certain transaction types. When my colleague, @Shania_C, mentions the stage of processing payments, she is referring to collecting receivable amounts and recording sales transactions.

Since the payment method is not required when recording bill payments, this is why it does not appear in the designated column of the AP Aging Report. 

In the future, we can note the form of payment used in the Memo field when recording transactions. This will allow us to customize your report to display this column, helping us identify the process used to pay specific transactions. I recommend using the classic view when implementing my suggestions above to ensure the Memo/Description field is visible.

Here's how you can customize and add the field:

1. In the A/P Aging Report window, click the Switch to Classic View option.
   
2. Click the Customize button.
3. Check the Memo/Description column and click Run Report.
   

Additionally, you can export your reports to obtain a copy or use them outside of QuickBooks. You can find the complete guidelines in this article: Export your reports to Excel from QuickBooks Online.

Let me know if you need further assistance managing your reports or transactions from your company file, Michelle. I'm always here to help. Have a good one!