How to undo paid bill in quickbook desktop

I'll walk you through the steps, @GIE.

You'll have to delete the bill payment check associated with the bill to undo it. Here's how:

1. Go to Vendors at the top.
2. Choose Vendor Center.
3. Select the Transactions tab. Then, look for the bill in question and double-click to open.
4. Scroll toward the right section of the screen and tap the Bill-Pmt-Check link.
5. From the check page, click Delete and then OK. 

I've attached some screenshots for you.

With the above steps, you're able to undo the paid bill. I'm also adding this link here in case you need help managing vendor-related tasks: Expenses and vendors.

Keep me posted if you still have questions or concerns with paid bills. I'm more than happy to assist you. Take care and keep safe.

Thank you for your response. I really appreciate it.

I should state that the bill was not attached to a check which your solution offers and the value paid is Zero. The transaction did not show up in my recent transaction section.

I will save the solution for future reference (Just in case). 

Thanks for getting back to us, GIE.

Let me share some insights about open transactions being automatically paid.

It's possible that you turned on the option to automatically apply a credit to the bill. That's why an open bill with the same item and amount as the credit is automatically paid. If you want to turn off this feature, here's how:

1. Go to the Edit menu and click Preferences.
2. From the left menu, click Bills and select the Company Preferences tab.
3. Under Paying Bills, unselect the Automatically use credit box.
4. Click OK.

Then, you can use these steps on how to unlink a credit to the bill.

1. Click the Vendors menu and click Vendor Center.
2. Select the vendor and on the transaction list, double-click the credit.
3. Click the Bill radio button to change the transaction type to the bill instead of credit, then select Save & Close.
4. Bring up the resulting bill and change the transaction back to credit by selecting the Credit radio button, then Save and Close.
5. When prompted about changing the transaction, select Yes.

Fell free to use these links to help you handle customer and vendor transactions: 

• Get started with customer transaction workflows in QuickBooks Desktop
• Accounts Payable workflows in QuickBooks Desktop

Update me with the result by adding a comment below. I'm always here to help however I can. Have a good day!

Thank you again for responding. This works for me. I appreciate you. 

Best Regards

Hi,

My situation is I paid bills by its credit and It shows me a bill check payment with amount "0". But I deleted this payment check by mistake. The bills already showed paid without any bill payment transaction. Is there any way I can find bill payment record?  Please advise. 

I'll help you find this payment check transaction, @vicky18567.

You'll want to open the bill to see the associated payment check on the Recent Transaction section.

Let me show you how:

1. Go to Vendors at the top.
2. Choose Vendor Center.
3. Select the Transactions tab. Then, look for the bill in question and double-click to open.
4. Scroll toward the right section of the screen and tap the Bill-Pmt-Check link.
5. From the check page, enter the details to update the transaction.
6. Hit Save.
   
   

I'm including these links for your future references with navigating customer and vendor workflows:

• Get started with customer transaction workflows in QuickBooks Desktop
• Accounts Payable workflows in QuickBooks Desktop

Let me know if you have additional questions or QuickBooks-related concerns. I'm always here to help. Stay safe and more power to your business!

I wanted to examine a purchase order. So I went into '' Enter Bills" and opened the P.O from there. I accidentally pressed on save and close and it showed the bill as paid with zero as amount. How do I undo this please? Have note yet paid for this order nor has the invoice been recorded yet.

Worry no more, Finance-passionate.

If you accidentally created a bill and payment, we can easily undo them using the Delete option. This will remove the zero amount and mark the status of the purchase order to open again. Here's how:

1. Go to the Vendor menu.
2. Choose Vendor Center.
3. Select the supplier, then locate the bill and payment check in the Transaction tab.
4. Double-click the entries to open them.
5. Click the Delete icon, then choose OK to confirm the action.

Additionally, I recommend checking out our A/P workflow to help stay on top of your payables and cash flow.

You can always count on me if you need a hand with managing your vendor expenses. Thanks for visiting us, Finance-passionate. I'm looking forward to assisting you again.

After deleting it will it go back to the pay bills section?

Hi there, @emartinez1. Allow me to step into the thread and answer your concern about deleting your transactions in QuickBooks Desktop (QBDT).

You're right. The bill transaction will be open and goes back to the Bill Payment page once the Bill Payment Check is deleted. Just make sure to remove the correct payment transaction to avoid unexpected results. I'm adding these steps as your reference:

1. Open the bill transaction.
2. Locate and open the payment from the Recent Transaction section.
3. Delete the entry from there.

You can review these articles for more hints while managing your bills in our system:

• Accounts Payable workflows in QuickBooks Desktop
• Pay bills in QuickBooks Desktop

On the other hand, you may also consider using Online Bill Pay for your bills. This way, you can pay them online and record your payments automatically. Check out this article as your guide: Use Online Bill Pay in QuickBooks Desktop.

 I hope we’ll stay in touch and get to work together again in the future. If you have other questions, let me know by leaving a comment below. Have a great day!