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alam555
Level 1

Quickbooks keeps cancelling payments that I have already received?

I use qbo to invoice my customers on a weekly basis.  Customer make payments using their bank accounts.  However, quickbooks allows customers to cancel the payments weeks and sometimes months after they have paid and the money was deposited into my account.  I received a payment from customer on August 12, 2024.  The service was delivered to the custome.  Money was deposited into my account.  On January 21, 2025, quickbooks told me that there was  a problem with the customer bank account and the payment has been cancelled!!!!.   How is that possible?  

2 Comments 2
AnneMariee
QuickBooks Team

Quickbooks keeps cancelling payments that I have already received?

I'm here to provide some clarity and assistance regarding your situation regarding the cancellation of payment long after you've delivered the service and the funds have been deposited, alam555.

 

There are several reasons why a payment can be returned. If you receive a notification about a returned payment, it usually includes a return code, which can help identify the issue. For more information on handling rejected or returned payments, refer to this article: Fix rejected ACH payments or fees in QuickBooks Payments.

 

However, if you did not receive a return code or need further clarification, I recommend contacting our live support team. The issue you're describing involves a sensitive area such as payment processing, and our live support team can securely access and review the specific transaction details, determine the cause of the cancellation, and provide a resolution.

 

To contact our QuickBooks Payments support team, please follow these steps:

 

  1. Log in to your QuickBooks Online account.
  2. Click the Help (?) icon at the top right corner of the screen.
  3. On the Search tab, type Contact Us on the search bar.
  4. Click Contact Us, then choose from options like chat or phone support.

 

I want to ensure you can reach our support team when they're available. Please refer to this article for our support hours: Get help with QuickBooks products and services. This will help you find the best time to get assistance.

 

If the problem is determined to be with your customer's financial institution, you may need to work directly with them to resolve any issues with the customer's payment account.

 

If you need to update or switch the bank account where QuickBooks deposits your payments, please take a moment to review this helpful article: Change the deposit bank account for QuickBooks Payments. This guide will walk you through the steps to make the changes easily.

 

If you have any additional questions or need further assistance related to customer payments, please contact us. We're dedicated to resolving this matter swiftly and effectively, and we truly appreciate your patience and understanding.

alam555
Level 1

Quickbooks keeps cancelling payments that I have already received?

I agree that this is an extremely sensitive issue. 

First off, your response did not answer my question. 

 

The basic issue remains:

1. I send the invoice to customer via quickbooks.

2. Customer pays the invoice via their bank account.

3. I provide the service to the customer.

4. Three months later quickbooks notifies me that "there is a problem with the customer bank account".  The payment is disputed.  

5.  Quickbooks takes the money back from my account without any inquiry? investigation? etc.

6.  Meanwhile, quickbooks charges me for collecting the payment.  This charge is never refunded.  So quickbooks still makes money.  

 

DOES THIS SEEM REASONABLE? ETHICAL? RIGHT? to you?  

Do you think that a small business can survive this way?

 

Please help me understand this?

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