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Best answer December 15, 2020
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Hi there, @websoftpr.
Thank you for seeking help with your invoices and estimates in QuickBooks Online (QBO). I'm here to give you additional insights into these.
An estimate is a non-posting transaction. Thus, you need to add it into an invoice so the amount will post to your accounts receivable. When converting it into an invoice, you can set how much do you want to invoice. You can either enter a custom amount for each line or set a certain percentage.
If you need to convert the full amount of your estimate, then enter 100% on the box provided.
But if the initial conversion is set to 50%, then you can add the remaining amount by creating another invoice.
Here's how:
- Open your QBO account, then select Invoice from the (+) New icon.
- Pick the customer's name under the Customer drop-down.
- Look for the estimate transaction under Add to Invoice at the right section, then click Add.
- Enter the remaining estimate amount, then hit Copy to invoice.
- Tap Save.
When opening your report, the invoice amounts will now reflect under the Accounts Receivable (A/R).
If you need additional help with converting an estimate to an invoice, you can check out this article.
Just in case you need guides about running and customizing basic reports in QBO, use this link: Run reports in QuickBooks Online.
If there's anything you need help with, please let me know by adding a comment below. I've got your back and am always ready to help. Have a great day!
Hi there, @websoftpr.
Thank you for seeking help with your invoices and estimates in QuickBooks Online (QBO). I'm here to give you additional insights into these.
An estimate is a non-posting transaction. Thus, you need to add it into an invoice so the amount will post to your accounts receivable. When converting it into an invoice, you can set how much do you want to invoice. You can either enter a custom amount for each line or set a certain percentage.
If you need to convert the full amount of your estimate, then enter 100% on the box provided.
But if the initial conversion is set to 50%, then you can add the remaining amount by creating another invoice.
Here's how:
- Open your QBO account, then select Invoice from the (+) New icon.
- Pick the customer's name under the Customer drop-down.
- Look for the estimate transaction under Add to Invoice at the right section, then click Add.
- Enter the remaining estimate amount, then hit Copy to invoice.
- Tap Save.
When opening your report, the invoice amounts will now reflect under the Accounts Receivable (A/R).
If you need additional help with converting an estimate to an invoice, you can check out this article.
Just in case you need guides about running and customizing basic reports in QBO, use this link: Run reports in QuickBooks Online.
If there's anything you need help with, please let me know by adding a comment below. I've got your back and am always ready to help. Have a great day!
Let me help you get the same option when creating invoices, trista_scott.
You need to turn on the Progress invoicing feature to get the prompt asking if how much you want to invoice from the estimate. Here's how:
- Go to Gear or Settings ⚙ and select Account and settings.
- Proceed to the Sales tab.
- In the Progress Invoicing section, select Edit ✎.
- Turn on the switch to Create multiple partial invoices from a single estimate.
- Select Save and then Done.
Once done, you should receive a prompt if you want to a percentage of the estimate when converting an estimate to an invoice.
Let me share this article as a guide: Set Up and Send Progress Invoices in QuickBooks Online.
You can also edit your invoice template and add an estimate summary. Here's an article as a guide in case you want to do it: Add Project Estimate Summaries to a Progress Invoice.
Feel free to come back to this thread or post another question if you need anything else. We'd be happy to help you again.
