Add Location

Hi there, userilanat.

I'm here to guide you on how you can add a location to the existing bill.

Yes, you can still add a location to any existing bill. First, let's ensure that it is turn on. I'll show you how.

1. Go to Settings ⚙, then click Account and Settings.

2. Select Advanced.

3. In the Categories section, hit the Edit pencil icon.

4. Click or turn on Track location

5. Select Save, then Done.

Here's how to create a location:

1. Go to Settings ⚙️, then select All Lists.

2. Click Locations.

3. Hit New, then add the Name of the location you want to track.

4. Select Save and close.

Here's how you can add a location to the existing bill:

1. Click the Expenses tab.

2. Select Vendors.

3. Locate the vendors.

4. Hit the View/Edit link to open the existing bill.

5. In the Location dropdown, choose the location you've created.

6. Click Save and close.

Please feel free to check the guides here if you want to track your transaction by class in QBO.

Let me know if you have further questions about the location or bill. I'm always here to help you. Take care.

Thanks a lot!
I think I was unclear - The bill has location, I need to add location to payment that was applied to bill. 

Thanks for the additional details you've shared, @userilanat.

Allow me to share some details about the availability of the Location section on Bill Payment.

Currently, this section is unavailable in the Pay Bills transaction. As a workaround, you can enter the location of the payment on the Memo field when recording the Bill payment.

You can do this process on the Expense transactions to enter the location manually on the Memo field. This is because you'll not be able to see this if you're going to use the New menu when paying a bill. I'd be happy to show you the steps and some screenshots for your reference.

1. Go to the Expenses menu.
2. On the Expense Transactions page, locate the bill that you'd like to pay and select Mark as paid.
3. On the Bill Payment page, enter the location in the Memo field.
4. Select Save and close or Save and send when you're done.

I can also see that your feedback is a great idea to enter a location on the bill payment transactions. I'd suggest sharing this with our product developers. So they can assess it and add on the future product enhancement. You can send it through QuickBooks Online by going to the Settings, then Feedback. This is how it looks like:

I've also added an article for your future reference about tracking any data you've entered in QuickBooks or if you like to see the list of the bill payments and location: Run reports in QuickBooks Online. This contains sub-articles such as customizing and memorizing reports to focus on the details that you need.

Please don't hesitate to comment below if you need further assistance or if you have other questions. It would be a pleasure to see you again soon!

So I'm  running my accounting reports (balance sheet etc). based on location and the bill is showing up but the bill payment isn't. So my creditors balance is incorrect on my balance sheet. Entering in memo doesn't solve this. This isn't just 'a great idea to add' - this is a fundamental issue with the concept of accounting by location and class. Is  there a workaround to this or do I just need to scrap Quickbooks altogether and go back to using Excel spreadsheets?

Managing location-specific tracking of bill payments is crucial for businesses operating across multiple locations or divisions, as it enables accurate financial management and strategic decision-making tailored to each location's needs. I'll delve into its availability in QuickBooks Online (QBO). My priority is to streamline your workflow and enhance operational efficiency, Rufus.

I understand you've mentioned that entering the location in the Memo field doesn't solve your concern. However, as suggested by my colleague, MarsStephanieL, this is the available workaround at this time. This is because QBO doesn't have a built-in feature to add a location directly to bill payments.

In the meantime, I recommend sending your recommendation for adding this functionality to our product engineers. This helps us shape the future development of QBO. Here's how:

1. Go to the Gear icon and choose Feedback.
   
   
   
   
2. Enter your comments or suggestions in the designated box.
3. Click Next to submit.
   
   
   

I look forward to incorporating your insights into our ongoing efforts in enhancing our products and surpassing your expectations. Our team carefully reviews and prioritizes these to ensure our updates align with your needs an preferences. If you have further questions about running reports or managing bills in QBO, please click the Reply button. I will make sure to respond promptly, Rufus.