Enter Bills that were paid with a credit card

Thanks for reaching out to us in the community, Tl76.

I'd be glad to share the steps on how you can record the transactions.

In creating a bill, you can follow these steps:

1. Go to the Vendors > Enter Bills.
2. Select a vendor from the drop-down, then fill out the other required fields
3. Choose the type of bill you want to record: Note: For more details on how to record a bill against inventory, check our guide for Windows or Mac.
   • Expenses - Record a bill for expenses incurred by the business such as phone service, rent, and utilities.
   • Items - Record a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, and discounts.
4. Click Save and select the Pay Bill icon after. 
5. In the Pay Bills window, choose Credit Card from the Method drop-down menu under Payments.
6. Hit Pay Selected Bills.

Here's a sample screenshot for a visual reference:

Once done, you can pay the credit card account by following the steps in this article: Set up, use, and pay credit card accounts.

I'm also adding these articles to learn more about the process: 

• Enter bills in QuickBooks Desktop
• Pay bills in QuickBooks Desktop

Please let me know if you have any follow-up questions or other concerns. I'll be right here to answer them. Stay safe!

Thank you this was helpful. What is the entry for the payment by credit card when you pay the bill? Also, the payment being made to the credit card company is by ACH, how would I handle that?

Thanks for getting back to us, Tl76.

For ACH payments, you can still follow the steps provided by my peer above, however, instead of a credit card, you'll have to choose the Check option.

Here's how:

1. Click Vendors at the top menu bar and then choose Pay Bills.
2. Choose the correct accounts payable account from the drop-down arrow.
3. Place a checkmark in the boxes of the bills you want to pay.
4. You can set any discount or credit to the bills.
5. Enter the date you paid the bill.
6. On the Method field, select Check, then select  Assign check number even when you’re not paying with an actual check.
   
7. Tap on Pay Selected Bills.
8. On the Check No field, enter ACH.
   
9. Hit OK.

You can visit the following write-up: Expenses and vendors. This will provide you articles on how to manage your company expenses.

If you still need help with other QuickBooks-related concerns, feel free to get back to this thread. I want to ensure everything is taken care of.

I get all of that. The problem is that the invoices are not keyed in for the vendor but are simply being paid to the vendor by credit card. We then just put an entry paid to to the credit card company that comes out of our bank account. We do not have a credit card tied to our QB. The credit card payment is simply done online. However, it would be better to track the invoices in QB to make sure no double payments occur. See example below:

 XYZ vendor has an invoice for $100. 

Paid XYZ vendor by credit card for $100

$100 payment made to credit card

Entry to cash for credit card payment(expensed from here).

Yes, I have this same question!

I'm curious if the above question was ever answered.

We have the same question for bill that were paid by credit card over the phone or auto paid.

QuickBooks helps you track your transaction made outside the system, seasprite.

You can create a bill and select credit card as the payment method. Let me show you how: 

1. Go to the Vendors menu, then select Pay Bills.
2. Select the correct accounts payable account from the dropdown and the bill to pay.
3. Enter the date you paid the bill.
4. Select the payment method Credit Card.
5. Click Pay Selected Bills.
6. Select Done, or select Pay More Bills if you have other bills you need to pay.

If there are any charges from the paid bill through credit card, you can record your payments.

To see the complete list of workflows and other vendor-related transactions, go to Account Payable Workflow.

Please let me know if there's anything else I can do to be of assistance. Keep safe.

Can I get a report of all the bills paid by credit card?

Hi klentz!

Thanks for joining this thread. I can show you how to run this report on QuickBooks Desktop.

You can pull up the Transaction List by Vendor report. Then, we can filter this to show only bill payments made by credit cards. Follow these steps:

1. Go to the Reports menu. Hover over Vendors & Payables, then choose Transaction List by Vendor.
2. Click the Customize Report button. Set the correct date period in the Display tab.
3. From the Filters tab, search Transaction Type and select Bill CCard.
4. Tap OK.

If you want to include the bills on the report, select MultipleTransaction Types when you search Transaction Type in the Filters tab and select both Bill CCard and Bill. Note that it'll include paid and unpaid bills, as well as bills that are paid not by a credit card.

You can click the Excel drop-down and choose Create New Worksheet. The report will be exported to Excel, and from there, you can remove those bills that aren't paid by a credit card.

I added this article if you need help in running financial reports: Understand reports. This includes steps on how to customize and memorize them.

Post again here if you need more help with reports. I'll assist you.

Hello. What is the difference between entering the charge as a bill vs entering it as a credit card charge? TIA.

I appreciate you for chiming in on this thread, AAlloy. I'd be delighted to elaborate on the difference between entering the charges as bills or credit card charges.

In QuickBooks Desktop (QBDT), the Enter Credit Card Charges feature is mainly used to record the charges you made from your credit card. Since a Credit Card allows you to borrow funds for purchases or paying bills, recording using this option lets you put the amount you owe in the credit card account (Other Current Liability) instantly.

On the other hand, a bill is used to record transactions that you need to pay at a future date, including expenses incurred, purchased materials, or additional charges provided by a vendor.

That said, it would be best to record the charges using the Enter Credit Card Charges option to show that you're using a credit card for your purchases/charges, then record a bill or check when you're ready to pay your credit card charges after reconciliation to reduce the amount you owe.

For more details about setting up and paying credit card accounts in QBDT, please refer to this article: Set up, use, and pay credit card accounts.

Additionally, you can check out this article to view various guidelines that will assist you in your online transactions' reconciliation process: Learn the reconciliation workflow in QuickBooks.

I'm all ears if you have other concerns about the system's features and managing business charges in QBDT. Have a great day ahead!

What if we get our invoices from the vendor enter them as bills. Pay them with a credit card. We enter our credit card charges but this expenses it twice. Do we just leave these credit card charges off when we enter our statement?

What if we get our invoices from the vendor enter them as bills. Pay them with a credit card. We enter our credit card charges but this expenses it twice. Do we just leave these credit card charges off when we enter our statement?

What if we get our invoices from the vendor enter them as bills. Pay them with a credit card. We enter our credit card charges but this expenses it twice. Do we just leave these credit card charges off when we enter our statement?

Hello smurk,

Yes, you're correct. Entering bills and credit card charges will double the expense. I'm here to help how to fix the issue.

You can enter credit card charges if you haven't recorded a bill. Since you already entered the transaction, you'll have to select Credit Card as the payment method. I've added this screenshot as your guide:

I've also added this article as your guide in knowing the complete list of workflows and other vendor-related transactions: Accounts Payable workflows in QuickBooks Desktop.

I'm always around whenever you have concerns.

Thank you your clarification. How would I print out report to reflect this Online payment since I am printing a check.

Do I mark as Online in Bill Payment entry?

I'll share information and guidelines that could help you record your bills in QuickBooks Desktop.

If you pay outside QuickBooks, you may follow these steps to record the bills:

1. Go to the Vendors menu, then click Pay Bills.
2. Choose the correct accounts payable account from the dropdown arrow.
3. Place a checkmark in the boxes of the bills you want to pay.
4. You can set any discount or credit to the bills.
5. Enter the date you paid the bill.
6. On the Method field, you can select Check, then click Assign check number even when you are not paying with an actual check.
7. Tap on Pay Selected Bills.
8. On the Check No field, enter keywords or numbers you prefer to identify easily the transactions.
9. Click OK.

Next, you can pull up the Transaction List by Vendor report. Then, filter this to show the online payments you want to view. Follow these steps:

1. Go to the Reports menu. Hover over Vendors & Payables, then choose Transaction List by Vendor.
2. Click the Customize Report button. Set the correct date period in the Display tab.
3. From the Filters tab, search Transaction Type and select Bill CCard.
4. Tap OK.

Feel free to customize the report according to the information you need. 

You can also visit these articles you can use in the future:

• Export reports as Excel workbooks in QuickBooks Desktop.
• Customize reports.

For additional QuickBooks-related concerns, don't hesitate to post them here in the Community. We're always available and willing to lend a hand to your queries. Have a great day ahead.