How do I enter a Business Credit Card Payment paid for by Owner's personal checking in 2021 QB Desktop

Let me guide you on how you can enter the credit card payment in more detailed steps, ART Bookkeeping.

You'll have to set up a credit card account where you want the payment to be charged. To do this, you can follow the steps below.

1. Go to the Company, then choose Chart of Accounts. 
2. Select the Plus icon, then hit New. 
3. Pick Credit Card (CC), then Continue. 
4. Enter the CC name, then enter the opening balance and date. 
5. Tap Save and close. 
   
   

Then, enter the credit card charges to put the amount you owe in the credit card account (Other Current Liability).

1. Choose Banking, then hit Enter Credit Card Charges.
2. In the Credit Card drop-down, select an account. 
3. Select the vendor from the Purchased From ▼ drop-down. 
4. Pick a date, then select the items you want to track. 
5. Tap Save and close.
   
   

After that, you can pay the charges using a check. You can go to the Banking menu, select Write Checks. For more information and detailed steps, please read this article: Set up, Use, and Pay Credit Card Accounts.

In addition, you may also want to reconcile your account every month to know if your accounts are balanced and accurate. For more details, check out this article: Reconcile an account in QuickBooks Desktop.

Let me know if you have any other concerns about entering a payment. I'll always be right here to assist you further.

I know how to do all of this.  I have been bookkkeeping for this client for almost three years.  My question is how do I account for his payment from his personal funds (his Personal Checking acct is not in his business QB) to pay for his Business Credit Card? All of the accounts you referenced have already been set up and have been for several years.....

Thanks for the additional information you've provided above, @ART Bookkeeping. With this, I've got your back in accounting for your client's payment from his personal funds (Personal Checking account) to pay for their business credit card transaction in QuickBooks Desktop (QBDT).

Although we recommend not to mix business and personal funds, we know it happens sometimes that'll require you to do so. With your client's scenario, you can either record a credit card transaction (as directed by my colleague) or enter a Journal Entry (JE) using the Owner's Equity account.

To account for your client's payment through JE, here's how:

1. Go to the Company menu.
2. Select Make General Journal Entries.
3. Pick the appropriate expense account in the first line under the Account column.
4. In the Debit column, enter the amount of the payment.
5. You can select the customer from the Name drop-down.
6. Choose Owner’s Equity or Owner Investment in the second line under the Account column.
7. Click Save and Close.

I've attached a screenshot below that shows the last five steps.

To learn more about recording JEs in QBDT, you can refer to this article: Create a journal entry in QuickBooks Desktop for Windows or Mac.

Also, to learn more about recording expenses paid by the owner's funds, I'd recommend checking out this article: Pay for business expenses with personal funds.

Please keep me posted on how it goes. If you have other concerns about managing your client's payment transactions in QBDT, don't hesitate to drop your comments below. I'll be glad to help. Take care always.

@Rea_M Thank you for your response. That's what I thought.  I asked this question in hindsight, I had already entered it and fixed the reconciliation (when I was entering this and trying to fix it, it messed up my beginning balance in two accounts).  I guess my question is if I enter this JE will it mess things up or should I just leave it alone since I have fixed everything (reconciliations) and move forward from here?

@Rea_M Just to clarify my client doesn't want to be reimbursed for his contribution, he is making a CC payment like he does from his business checking he is just using his Personal Checking Acct as a Owner's Contribution. Thanks in advance for your help!

Here is a better way to handle the owner's contribution of personal funds, which is what this is.

Create a new dummy bank account in your chart of accounts, call it Cash Clearing Account or something else.

Record payment of the business credit card as being from this false bank account. Then record a deposit to this false bank account, equal to the payment, posted from Owner,/Member Contribution, an equity account.

If the owner wished to be repaid ypu would post said payment against Owner Draw.

@john-pero Thank you for your response! Just to clarify, if I do this after I have fixed the reconciliations (I have already done this) will it mess anything up (Ex. Beginning Balances) going forward?