How do I stop quickbooks from entering check numbers automatically?

MEARESPLUMBING · ‎January 09, 2020

Hello we have some checks that are memorized and are entered automatically. For instance we have auto loans that come out of our bank account automatically. Quickbooks puts the next check number on that

Mark_R · ‎January 09, 2020

Hello there, @MEARESPLUMBING.

You'll have to make sure that the Print Later option is checked when memorizing check transactions. This way, QuickBooks will stop entering check numbers automatically.

To get started, let's first delete the memorized check, then recreate it to turn on the Print Later option.

Here's how to delete the memorized check:

Go to the Lists menu, then select Memorized Transaction List.
Choose the memorized check from the list.
Click the Edit menu, then choose Delete Memorized Transaction.
Hit OK to confirm.

Once deleted, you can now recreate and memorize a check transaction. Let me show you how.

Go to the Banking menu, then select Write Checks.
Enter the necessary information on the check.
Make sure to put a check-mark in the Print Later option.
Then, click the Memorize button.
In the Memorize Transaction window, fill out the required details, then click OK once done.
Click Save & Close to save your memorize check transaction.

Here's an article you can read for more details: Memorize the check.

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Wishing you all the best.

View solution in original post

Mark_R · ‎January 09, 2020

Hello there, @MEARESPLUMBING.

You'll have to make sure that the Print Later option is checked when memorizing check transactions. This way, QuickBooks will stop entering check numbers automatically.

To get started, let's first delete the memorized check, then recreate it to turn on the Print Later option.

Here's how to delete the memorized check:

Go to the Lists menu, then select Memorized Transaction List.
Choose the memorized check from the list.
Click the Edit menu, then choose Delete Memorized Transaction.
Hit OK to confirm.

Once deleted, you can now recreate and memorize a check transaction. Let me show you how.

Go to the Banking menu, then select Write Checks.
Enter the necessary information on the check.
Make sure to put a check-mark in the Print Later option.
Then, click the Memorize button.
In the Memorize Transaction window, fill out the required details, then click OK once done.
Click Save & Close to save your memorize check transaction.

Here's an article you can read for more details: Memorize the check.

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Wishing you all the best.

View solution in original post

TWALKER2 · ‎March 27, 2020

That's great but what do you do with the list of checks "to print" that you do not actually want to print?

CharleneMae_F · ‎March 27, 2020

Hi, @TWALKER2.

You’ll have to uncheck the Print Later option so it’ll not be printed. Although, a check number will be assigned. You can add a word in the check number field to remove the number as a workaround.

Here's how:

Open the check that you don’t want to print.
Uncheck the Print Later option.
On the check no, remove the number and type a word.
Click Save and Close.

You can also check this article as your guide in printing checks: Print checks one at a time or in a batch.

Keep me posted if there's anything else that you need. I'll be around to provide further assistance. Have a nice day!

Amory · ‎January 27, 2021

This is not much of a solution. 90% of what I want to use this function for are automatic ACH payments. You need an option for those or checks and should be easily changed via the edit function. Instead of all of these landing in my print list it is just easier to just delete the check number after it posts. Either way it's 2021 and you have a 2005 process.

PALSHH · ‎February 22, 2021

I have this same problem. It seems like the solution would be so easy to implement, yet Intuit keeps it the way it has always been. Definitely a pain in the rear for us.

MorganB · ‎February 22, 2021

Hey there, PALSHH.

You've come to the right place for assistance with QuickBooks. I'd be glad to provide some additional info about the automatic check numbers in your Desktop account.

At this time, the only way to disable the system from assigning check numbers automatically is to check the Print Later option. Doing so will stop QuickBooks from entering new check numbers.

I can see how having the option to turn off the auto numbers would be beneficial. I'll do my part to pass your feedback along to the Product Development Team. Many product updates and feature releases come directly from great user suggestions like yours. You can keep an eye out for these types of updates by viewing the QuickBooks Blog.

Please don't hesitate to reach back out if you have any other questions. I'll be right here to help.

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How do I stop quickbooks from entering check numbers automatically?