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SarahCO
Level 3

How to handle a customer overpayment?

I have a customer who paid an invoice twice. I received their second payment and saved it as a credit on the account. Quickbooks doesn't seem to have created a credit memo in connection with that, but when I create a credit memo to send to them, it now says they have twice the credit that they should. How can I create a credit memo from the overpayment without it showing as two credits on their account? In Quickbooks desktop, I was always able to print the credit memo right when I was entering the payment from the customer, but I didn't see that option in Quickbooks online.

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Best answer 4 weeks ago

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Rainflurry
Level 15

How to handle a customer overpayment?

@SarahCO 

 

QB Desktop allowed you to print a credit memo at the time of the overpayment but it was just a dummy credit memo and wasn't recorded in the system anywhere.  You can do the same in QB - just create a credit memo to issue to your customer and then void it.  The credit is stored as a result of the overpayment, not as a result of the credit memo, again, just like Desktop.  I agree that it was nice in Desktop that it gave you the option to create a credit memo when you recorded the overpayment.   

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6 Comments 6
Rainflurry
Level 15

How to handle a customer overpayment?

@SarahCO 

 

QB Desktop allowed you to print a credit memo at the time of the overpayment but it was just a dummy credit memo and wasn't recorded in the system anywhere.  You can do the same in QB - just create a credit memo to issue to your customer and then void it.  The credit is stored as a result of the overpayment, not as a result of the credit memo, again, just like Desktop.  I agree that it was nice in Desktop that it gave you the option to create a credit memo when you recorded the overpayment.   

SarahCO
Level 3

How to handle a customer overpayment?

Thanks. I didn't realize that's what QB desktop did. It seems kind of silly to create and void a credit memo, but I guess that's what I have to do. I don't really like sending something to my customer that I then have to void (or delete). I prefer to have a record of things in QB, but I guess it is what it is.

Rainflurry
Level 15

How to handle a customer overpayment?

@SarahCO 

 

At least if you void the credit memo you can make a note that it was issued to the customer.  You couldn’t do that in Desktop. 

SarahCO
Level 3

How to handle a customer overpayment?

Good point. I just wish there were a way to issue an actual credit memo, not a fake temporary one. Oh well.

Rainflurry
Level 15

How to handle a customer overpayment?

@SarahCO 

 

I was incorrect on my previous post.  You can issue a credit memo and then void it in Desktop just like you can in QBO.  What I meant to say was that you can’t void the credit memo that’s generated when Desktop prompts you and asks whether you want to create a credit memo from an overpayment since that credit memo doesn’t exist anywhere.  Sorry about that.  Not a big deal I just wanted to clarify before I get a slap on the wrist:-). 

SarahCO
Level 3

How to handle a customer overpayment?

Thanks for the clarification. I understood what you meant, even if that's not what you said.

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