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New Member
September 5, 2025
Solved

How to handle a customer overpayment?

  • September 5, 2025
  • 6 replies
  • 84 views

I have a customer who paid an invoice twice. I received their second payment and saved it as a credit on the account. Quickbooks doesn't seem to have created a credit memo in connection with that, but when I create a credit memo to send to them, it now says they have twice the credit that they should. How can I create a credit memo from the overpayment without it showing as two credits on their account? In Quickbooks desktop, I was always able to print the credit memo right when I was entering the payment from the customer, but I didn't see that option in Quickbooks online.

Best answer by Rainflurry

@SarahCO 

 

QB Desktop allowed you to print a credit memo at the time of the overpayment but it was just a dummy credit memo and wasn't recorded in the system anywhere.  You can do the same in QB - just create a credit memo to issue to your customer and then void it.  The credit is stored as a result of the overpayment, not as a result of the credit memo, again, just like Desktop.  I agree that it was nice in Desktop that it gave you the option to create a credit memo when you recorded the overpayment.   

6 replies

Rainflurry
Level 11
September 5, 2025

@SarahCO 

 

QB Desktop allowed you to print a credit memo at the time of the overpayment but it was just a dummy credit memo and wasn't recorded in the system anywhere.  You can do the same in QB - just create a credit memo to issue to your customer and then void it.  The credit is stored as a result of the overpayment, not as a result of the credit memo, again, just like Desktop.  I agree that it was nice in Desktop that it gave you the option to create a credit memo when you recorded the overpayment.   

SarahCOAuthor
New Member
September 5, 2025

Thanks. I didn't realize that's what QB desktop did. It seems kind of silly to create and void a credit memo, but I guess that's what I have to do. I don't really like sending something to my customer that I then have to void (or delete). I prefer to have a record of things in QB, but I guess it is what it is.

Rainflurry
Level 11
September 5, 2025

@SarahCO 

 

At least if you void the credit memo you can make a note that it was issued to the customer.  You couldn’t do that in Desktop.