How to quickly locate all "Unapplied" payments

RR7620 · ‎September 29, 2020

Is there a report (or filter) that will allow me to quickly identify all payments with the status of "Unapplied" at once? I'm referring to payments that have been linked to a client's account but have not yet been linked to a specific invoice. The only method I've found thus far is to manually check each and every client account with an open balance. I'm seeking a quick method to routinely confirm that we have no payments floating around which haven't been properly allocated.

MarshallA · ‎September 29, 2020

Hello,

Run a "Transaction List By Date" report

Add Column: OPEN BALANCE

Filter For: Transaction = PAYMENT

That will show all payments in the date range you set and if they have an open balance.

Anything that has an open balance means all or part of that payment is still sitting in the customers account as a credit and hasn't been applied to an invoice. Once you have this report, you can export to Excel, resort by the open balance and then delete any records that dont have an open balance. Or, you can setup a filter or sort list in excel and just tell it to not include anything with open balance is blank.

picture attached

View solution in original post

MarshallA · ‎September 29, 2020

Hello,

Run a "Transaction List By Date" report

Add Column: OPEN BALANCE

Filter For: Transaction = PAYMENT

That will show all payments in the date range you set and if they have an open balance.

Anything that has an open balance means all or part of that payment is still sitting in the customers account as a credit and hasn't been applied to an invoice. Once you have this report, you can export to Excel, resort by the open balance and then delete any records that dont have an open balance. Or, you can setup a filter or sort list in excel and just tell it to not include anything with open balance is blank.

picture attached

RR7620 · ‎September 29, 2020

Thank you so much for the quick and clear solution, @MarshallA !

Topics

Training

Community

Resources

How to quickly locate all "Unapplied" payments