Report containing transaction details of bills applied to a purchase order

I'm here to help get the information you need, kcunited.

You can run the Transaction List by Vendor. It lists all vendor-related transactions, including bills and purchase orders that occurred within a period of time. Then, customize it to see purchase orders and their linked bills.

I'll guide you how:

1. Go to Reports.
2. Select Vendors & Payables, then Transaction List by Vendor.
3. Click Customize Report.
4. Proceed to the Filters tab.
5. Select Transaction Type, then Multiple Transaction Types.
   
6. Mark Bill and Purchase Order from the list.
   
7. Click OK.

I'm adding this link to learn more about creating purchase orders: Accounts Payable workflows in QuickBooks Desktop.

Let me know if you need anything else about the report by commenting below. I'm always right here to help you.

Thank you for your response.

Your report displays all of the bills and purchase orders associated with a vendor for a specified time period.  What I need is a report that will list all of the bills that have been received/posted against a specific purchase order.  Is there a way to do that? 

Thank you for your quick response.

Your report displays all of the bills and purchase orders for a specified vendor for a specified date range.  What I need to do is generate a report that shows all of the bill transactions posted against a specified purchase order.  Is that possible? 

Thanks for coming back to the Community, kcunited.

I appreciate following the solution shared by my colleague and letting us know the result.

Based on the details shared, we can still use the Transaction List by Vendor Report. Then, filter the period to All. Next, export the report to Excel. From there, remove the suppliers’ names so you’ll see the complete list of transactions.

Here’s how:

1. On the Transaction List by Vendor Report, click the Dates drop-down to select All.
2. Hit the Refresh button to view the changes.
3. Press the Excel drop-down to choose Create New worksheet.
4. In the Send Report to Excel screen, tick the radio-button for in new workbook.
5. Tap the Export button.
6. From there, you can start customizing the data based on your specific needs.

Alternatively, you can use the Memo field and add a note to easily track which bill the purchase order is associated with. Let me share the following links for more insights about refining the data on a report and transferring it to Excel.

• Customize reports in QuickBooks Desktop
• Export reports as Excel workbooks 

If you need further assistance performing any of these steps, click the Reply button and post a comment. I’ll be glad to lend a helping hand. Have a great rest of the day.

This does not show the purchase orders that are linked to each line of the bill. I have found no way to get this information from Quickbooks, with a report, exporting or even third party utilities.

any update on this?

Any updates on the question above? How can i see which Bills are related to specific PO

There is really not a way to do that, partly because PO's are non posting and all they do is copy the PO lines to the bill, and partly because the intuit programmers didn't think of it.

Thanks for the response, but I can't believe that is not possible, because when you open the Purchase order and then from "Reports" choose "Transaction History" appears that window from attached file. How is possible that information to be inaccessible in summary report? 

Hello, Ognyan Kolarski.

I understand you want to run a report to identify which bills are associated with purchase orders. I can share additional information about this.

A purchase order (PO) is a non-posting transaction and has no impact on your accounting. Currently, the option to produce a report that reveals a bill associated with a PO is unavailable. For the time being, you'll have to open each bill or PO to see if there's a transaction linked with it.

In the meantime, I'd suggest submitting feedback within your QuickBooks Desktop. Our product developer will review your request. Once approved,  they'll include it in future updates. I'll show you how to do it.

1. Go to the Help menu.
2. Select Send Feedback Online.
3. Choose Product Suggestion.
4. Fill in the rest of the information and enter your product suggestion.
5. Once done, click Send Feedback.

You may also review this resource to see how everything is linked together: Accounts Payable workflows in QuickBooks Desktop.

I've also added the following information to help you if you have a problem with your bill or payment checks: Void or delete a bill or bill payment check.

Let me know if you require any additional assistance with purchase orders or bills. I'm always willing to assist you.

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@Ognyan Kolarski wrote:

Thanks for the response, but I can't believe that is not possible, because when you open the Purchase order and then from "Reports" choose "Transaction History" appears that window from attached file. How is possible that information to be inaccessible in summary report? 

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Welcome to intuit

I'm puzzled; Every Bill that has been entered against a PO shows the "PO NO." the bill was entered against in the Bill Entry/Edit screen, obviously the relationship between the two exists and persists, it should not be that big of a task to make it available for reporting.