Vendor Paid in 2023 that I want to show a 1099 in 2022

If you didn't make the payment to the vendor until 2023, then you should not issue a 1099 for 2022 that includes that payment.

A 1099 is used to report payments made to a recipient during the year (not, say, bills received from them). Only payments made during the year should be reported.

Hi there, Carrie Hirsh. I'll share some information on how to record the invoice and its payment in QuickBooks Desktop.

We want to ensure the invoice entered in QuickBooks matches with what's in the real-life transaction. Hence, I recommend consulting your accountant if changing the date is the right process for your business.

If you don't have one, visit this link to find an accountant based in the US: https://quickbooks.intuit.com/find-an-accountant/. Scroll down at the bottom of the page, and you can see there the Select a Country.

If you still want to post the invoice in 2022, here's how to enter the bill.

1. Go to the Vendors menu, then select Enter Bills.
2. Select a vendor from the dropdown, then fill out the required fields:
   • Date - The date you received the bill.
   • Amount - The total amount of the bill.
   • Due date - The due date of the bill.
3. Choose the type of bill you want to record:
   • Expenses - Record a bill for expenses incurred by the business such as phone service, rent, and utilities.
   • Items - Record a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, and discounts.
4. Click Save to record the bill.
   
   

Once done, pay the bill using a check. You can then create and file 1099s in QuickBooks Desktop.

Paying bills is part of the usual accounts payable steps in QuickBooks Desktop. To see the complete list and other vendor-related transactions, go to the Account Payable Workflow page.

Let me know if there's anything else you need help with by commenting below. I'm always around whenever you have additional questions. May your business be prosperous for many years to come.

So even if the service was performed in 2022, and paid in 2023, the 1099 should be issued in 2023, even though that is an accrued expense?  Thanks again!

Thank you so much!

Hi there, @Carrie Hirsh.

I'm glad that my colleague's recommendation was able to help you get through your current situation. It warms our hearts when we receive positive messages from our valued customers.

In case you have any additional QuickBooks-related concerns, please don't hesitate to post here again in the Community space. We've got you covered, and we'll be happy to help you. Take care, and have a nice day!