Indeed! There are now a couple of ways to accomplish this task in QuickBooks Online :).
Have you used both methods? Which do you prefer, the new Workers Tab or the "old way" of adding vendors manually?
We have a Vendor that is also listed as a Subcontractor. Both of them have checks written in QB online. Now trying to process 1099's but QB is rejecting the 1099s because they both have the same EIN number. How can we solve this?
Thanks for joining the thread. Allow me to help share some information about generating the 1099 form.
In QuickBooks, you can only generate the 1099 for a single contractor. If you need to have a separate 1099 to each records, you can try to generate the 1099 for each and leave the EIN blank for the other contractor. Then repeat the process for the other contractor. This way, you can have both forms with the same EIN on it.
Let me know how it goes. I'm here to help you further if you have additional questions.
Thanks for joining this conversation, @chrissyhuett.
I'm here to help make sure that you can populate 1099s in QuickBooks.
Just to clarify, are you using QuickBooks Online (QBO) version? If so, are you getting any error messages when pulling up the Form 1099? You can leave a comment below to add more details. This will help me make sure that I can provide you with the best resolution for your concern.
I'll keep an eye to your response, @chrissyhuett. Have a good one.
Hello there, @chrissyhuett.
Allow me to join the thread and help share information about preparing 1099 in QuickBooks Online (QBO).
There are several things to check when preparing 1099:
Make sure to select the correct account in Box 7 so it will display the expected amount.
If the same thing happens after following the steps provided, I suggest contacting our Support Team to check and investigate this further.
Here's how to contact support:
Please let me know if you have any other concerns about preparing 1099 in QuickBooks. I'm always here to help!
Well in QBO it did not show up in Contractors and it was checked correctly in Vendor as a 1099 to be issued; however the 'vendor' never showed up as a contractor and has just now been found that a 1099 has not been issued because of that. I get more and more frustrated with QBO the more I have to figure out its 'problems'.
Thanks for joining us here in the Community, @Utfan4him.
I'm here to get you pointed in the right direction to get assistance with this 1099 concern.
If you have already verified that the accounts correctly mapped for your vendors and the issue still persists, I'd suggest giving our Customer Care Team a call.
They have the necessary tools like screen-sharing to work with you to find out what exactly may be causing this issue.
To reach them:
Also, I have here some helpful articles about assigning accounts to 1099 and its troubleshooting for your future reference:
Feel free to reach back out to me if there's anything else you need about this concern. Have a great day!
I've been a QB user for years and years and as my business has grown I've turned over all accounting to my CFO. I needed to get into QB to check a few things and discovered the whole "worker/contractor" issue. I hate it. I hate it SO MUCH. Because in professional services there is a very big difference operationally between the guy who works on our server (he's a VENDOR, but he gets a 1099 because he's a small business) and our CONTRACTORS. A contractor is someone I bring on to handle a specific function of a project and they come and go based on project needs. These are not. ever. the. same. thing. A contractor is someone who works as part of your team, but they are not an FTE and therefore have different work structure. A vendor is never a part of your team because you're paying them for a service. I hate this so much. If I want to see what we've paid our contractors for the year or run any kind of report I have to overlook all the small vendors we use for specific services - like my plumber! This is so dumb, QB. Did no one every think to ask a professional services firm what they thought about this?
I appreciate you for sharing your feedback, @mnewcome.
A vendors are those people or companies that you pay money to, such as a store, utility, landlord, or subcontractors who do work for you. For a vendor to qualify as contractor, they should meet the following criteria:
QuickBooks defines an independent contractor as someone you give a 1099-MISC to. You pay them with regular checks, and you do not withhold taxes on their behalf.
I can see how setting a separate dashboard specific to vendors and contractor with clear distinction would be helpful for both you and your business. I’d be glad to forward these suggestions to our Product Engineers for consideration in future updates.
Feel free to visit us here in the Community if you have other questions. I'm always here to help.
So I understand that if it is marked contractors it will automatically go into vendor list, if I want that person to get a 1099 just mark the box. What about tax id/social for contractor/vendor is that necessary to send a 1099?
The TIN is required when filing 1099, atmcontracting.
The IRS also requires this information to track payments. It can be either a Social Security Number (SSN), or an Employer Identification Number (EIN). In addition, we're unable to electronically file the 1099 form if it's missing.
Here's a guide about Form 1099-MISC. You can also read these articles for more details:
I'm always here if you need more help about 1099.
I have been using Quickbooks since 1996 and finally moving to QBO on 1/1/2020. Your answer about contractors may not apply if the contractor is a foreign business and the work is done outside the US. I read this online -- "As long as the foreign contractor is not a U.S. person and the services are wholly performed outside the U.S., then no Form 1099 is required and no withholding is required. ... No Form 1099 then needs to be filed for payments to foreign persons."
So - I still don't know what the difference is as far as QB's is concerned? Why both? Being a software app - and an ever changing one - how the program pulls info from these categories is important as it will determine how we users classify vendor and contractor. So what is the endgame? This is a need-to-know.
Hi there, suzannek.
Categorizing the person as contractor or vendor is important so QBO can accurately help track payments for tax filings.
If the person works for you as an independent contractor, you should set up that person as a vendor. The general IRS rule is that an individual is an independent contractor if you have the right to control or direct the result of the work but not the means and methods of accomplishing the result.
An independent contractor is a person, business, or corporation that provides goods or services under a written contract or a verbal agreement. Unlike employees, independent contractors do not work regularly for an employer but work as required.
If a 1099 vendor is missing from the list, you can make them eligible for a 1099. Please check this article on how to perform the steps: Add contractors or vendors when preparing 1099s.
Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.
Good evening, @VF1.
As my colleague @ChristieAnn stated, you can make them eligible for 1099s by following the steps provided in the article she hyperlinked above. If you've followed these steps and you still can't add your contractors, I suggest getting a callback from our Customer Support Care Team. They have the tools to do a screen share with you and help you get the contractors added correctly. Here's how:
One of our agents will contact you shortly and help get your contractors on your 1099s.
Feel free to drop a line below if you have any other questions. Have a wonderful Thursday!
can multiple entities share vendors database in QB desktop? we have 5 entities set up under one QB subscription. there are vendors for more then one entity. I just wonder if there's a way to share the vendor database instead of adding the same vendor to each entity.
Hello there, @Orange Cat.
Currently, the option to share the vendor's database to multiple entities in QuickBooks Desktop (QBDT) isn't available. You need to manually add the information per entity. With this, you can export your vendor list to an IIF file from one entity and import it to the other.
To export, here's how:
I've attached a screenshot below that shows the first four steps.
Once done, open the other entity and make sure to log in as the Administrator and in a single user-mode to import the vendor file. Before doing so, you'll have to back up your company file for future use. When you're ready to import, here's how:
I've attached a screenshot below that shows the first three steps.
After that, I'd recommend pulling up the Vendor Contact List report. This is to make sure the process above is successfully executed. Just go to the Reports menu, select the Vendors & Payables option.
Additionally, in case you want to export and import vendor list using the MS Excel file, you can refer to this article: Import or export MS Excel files.
Don't hesitate to leave a comment below if you have other concerns with managing your vendor database in QBDT. I'd be happy to help. Take care always.