How to add billable rate to employee

Let me help you add the billable rate to the employee, KarenR65. 

We can create a new transaction from within projects and add billable rates to employees. Here's how: 

1. Go to Projects.
2. Select your project.
3. Tap Add to project to create a new transaction.
4. Select Time.
5. Fill out details for the transaction like you normally would.
6. Press Save and close.

Once you've set up an hourly cost rate for your employees from the Project page, the rate will show when you start to track time. From there, you can edit the Cost rate (/hr) and enter the Billable (/hr) amount. Just to make sure the information will show on the Project, please select the Customer/project name and enter other necessary information. To modify the billable rates for an existing employee in QuickBooks, just follow the steps below: 

1. Go to the Projects. 
2. Select the Customer. Then open the transactions. 
3. Under Time Activity. Modify the Billable(/hr) and Time. 
4. Press Save and close.

To learn more about this one, see the Set up and create projects in the QuickBooks Online article. For more details about hourly cost rate, check out these articles: 

• What are Pay Rates, Cost Rates, and Billable Rates?
• Get your Project Labor Costs in Real-Time. 

You can always update us on how you get on after trying the steps as I want to ensure this is resolved for you. Just leave a comment below and I'll be here to answer them. You have a good one. 

Will this method also work for Quickbooks Time? When timesheets are being approved, I have to manually enter the billable rate for each entry.

Good morning, @karenr1965. 

Allow me to step in and give you some more information to help answer your question about billable rates in QuickBooks Time. 

 I can see how beneficial this would be for your business. Because of how the integration is built, all of the rates are set up in QuickBooks Online (QBO). In QB Time, you're able to mark timesheets as billable through the custom field settings so that they wind up in your invoices, etc. 

I believe this thread from another customer is related to your question. Take a look at some information about billable rates with QBO and QB Time: Employee billable rates. 

I've got your back if there's anything else I can help with QuickBooks. I want to make sure you're all set. Keep safe!

Hi, we are having the same problem with billable rates as per below, 

"After I am finished approving timesheets for the employees I need to do an invoice to the customer for their time but I have to manually enter the billable rate that we charged for each employees time entry. How can I enter the rate we charge out for each employee so it remains for future invoices?"

Is there any way we can set the billable rate p/h for each employee so that it auto-populates in the project and an invoice can be created. At the moment it looks like we have to go into each employee for every day and enter manually which is ridiculous.

Hi, @NB32.

Currently, entering employee rates that will remain for future invoices as well as the auto-populate feature is unavailable. You need to enter each employee's billable rate per hour manually and everytime you make an invoice.

In the meantime, you can send feedback to our software engineers. 

Here's how to submit feedback:

1. Go to the Gear icon.

2. Below the Profile, click Feedback.

3. Enter your suggestion.
4. Click "Next."

To stay in the loop, you can check the QuickBooks Online Blog for new features and product updates.

To learn more about cashflows and how they determine your profits, you can read through this article: What are pay rates, cost rates, and billable rates?

If you have more questions about employee billable rates, keep me posted. I'll be willing to help. Keep safe.

This is the same issue I'm having. I have to manually enter everything for each time entry. This is with 9 employees in the field. I can't believe QB doesn't auto populate or have a way to enter the cost/billable rate for each employee on each project. This function is almost unusable, I don't have time to change every single entry from zero to the actual rate. What the heck QB? 

Can i just say how ridiculous this product is in just about every way? It's an absolute miracle you have any customers or success at all. What a joke. Not available to have Billable rates that persist. Why have the software at all? 

Being forced to migrate from QBD Premier Professional Services to QBO was bad enough, but to not even have the basic, necessary ability to assign a billing rate to time as it is imported is unbelievable.  Literally every consultant (Architect, Engineer, Attorney, Surveyor, etc) uses time based billing.  To say that the customer is expected to go in and assign an hourly rate to each imported time entry is ridiculous.  With only 2 employees, I would have 100's of time entry's, each month, that I now have to go in and manually enter their billing rate for.  How many entries does a company with 9 employees have?? What is the point of assigning a billing rate to an employee if it is ignored by the system anyway?  I have no choice but to find another bookkeeping solution.  QBO is unusable for professional services companies.

I feel like I need to hop on the bandwagon here too so this gains traction. I feel like none of my feedback that I submit ever gets acted upon. I am a CPA that exclusively serves construction contractors and the inability to not set a default billable rate is astonishing to me. We get all these other weird features like tags or bookmarks, but who is asking for these? No one thinks about adding some basic time-saving features like default billable rates or deleting transactions in batches (without having to get every one of my clients to upgrade to QBO Advanced)?

A large majority people using QBO are third-party accountants/bookkeepers, and clients of those accountants/bookkeepers often hardly need to interact with QBO. So why would the client want to pay more money to save their accountant some time? Intuit is only hurting its ProAdvisor's by not making basic features, like the ones I mentioned above, standard across all subscription levels. Despite QuickBooks being the default in small businesses, I've been pushing my clients towards Xero as it has some of the features I have been asking Intuit for years.

We have since stopped using QB Time and we aren't using the project features anymore in QBO, due to this and many other issues. I agree that the silly features like Tags aren't used. There are seemingly simple tweaks that could be made to the software to make it so.much.more.useful. I sometimes wonder if anyone in the QBO software development knows anything about running a business. 

QB, I hope you are listening, you are losing subscribers due to these issues. I won't go back to QB Time and I downgraded my subscription to basic because it wasn't reasonable or functional. 

Since my previous post I have discovered that QB Desktop Premier Plus, Professional Services Edition is still available.  It is just on subscription basis now and it is $800/yr. (2023)  At the beginning of this transition, I  called into sales and point blank asked if there was any option to stay with Professional Services and I was told, no it had been discontinued and I could only go to QBO.  This bad information cost me thousands of dollars in lost revenue for me trying to figure out how to get QBO to work for Prof Services.  I hope this saves someone else all the headaches and stress I went through.

Literally this is what Intuit does all the time. I said to an admin today it's like some sick mad scientist is in charge of their product offerings. The fact that Pro Services edition is not featured anywhere other than buried on the website is just absurd, not to mention a desktop and online edition? Please lord.