Attaching Receipts AFTER Reconiliation

maryqc · ‎March 02, 2021

I am a longtime QB Desktop user and new QBO user. I am stumbling my way through this. I have fallen behind on filing and was hoping to be able to attach receipts after I reconciled. Does anyone know if that is possible? I keep getting warnings that it will change the reconciliation. Redoing 4 months of reconciliations is not my idea of fun.

Rea_M · ‎March 02, 2021

Hello there, @maryqc. Welcome to the Community.

Let me share details about attaching receipts after a reconciliation in QuickBooks Online (QBO). This way, you can effectively manage your transactions and keep your account updated.

You're able to attach receipts after completing a reconciliation in QBO. When you're only attaching receipts without changing the reconciled transaction's amount, date, and/or account category, you're not affecting your reconciliation. The warning you've received only indicates that you're editing a reconciled transaction. You can ignore it as long as you aren't changing any info mentioned above. Then, attach the receipts accordingly.

To further guide you in making sure your transactions match your real-life bank statements, I'd recommend checking out this article: The reconcile workflow in QuickBooks. It includes topics about starting, fixing, and editing completed reconciliations.

Let me know in the comments below if you have other concerns about managing receipts and reconciling accounts in QBO. I'm just around to help. Take care always.

View solution in original post

Rea_M · ‎March 02, 2021

Hello there, @maryqc. Welcome to the Community.

Let me share details about attaching receipts after a reconciliation in QuickBooks Online (QBO). This way, you can effectively manage your transactions and keep your account updated.

You're able to attach receipts after completing a reconciliation in QBO. When you're only attaching receipts without changing the reconciled transaction's amount, date, and/or account category, you're not affecting your reconciliation. The warning you've received only indicates that you're editing a reconciled transaction. You can ignore it as long as you aren't changing any info mentioned above. Then, attach the receipts accordingly.

To further guide you in making sure your transactions match your real-life bank statements, I'd recommend checking out this article: The reconcile workflow in QuickBooks. It includes topics about starting, fixing, and editing completed reconciliations.

Let me know in the comments below if you have other concerns about managing receipts and reconciling accounts in QBO. I'm just around to help. Take care always.

maryqc · ‎March 04, 2021

That answers my question. Thank you so much.

James610 · ‎September 08, 2021

Will adding a reference number effect the reconciled transaction?

Candice C · ‎September 08, 2021

Good morning, @James610.

Thanks for chiming in on this thread. Allow me to give you some information about edited transactions after a reconcile.

Adding a reference number won't affect the reconciled transaction(s). You're good to go ahead and add a reference number. The only time the transaction is affected is by changing the amount, date, and/or account category.

Learn more about reconciles through this guide: Learn the reconcile workflow in QuickBooks.

This should answer your question about reconciled transactions. Feel free to reach back out if you have any other questions or concerns. Wishing you and your business continued success!

GrossmanDreamHomes · ‎February 08, 2024

I went to attach a receipt and now QBO is prompting me for a password to make that change to an already reconciled transaction. When I entered my QBO login password it was incorrect. How do I set up this password?

Carneil_C · ‎February 08, 2024

Hi, @GrossmanDreamHomes.

I'll share some insights about editing a reconciled transaction in QuickBooks Online.

When making changes to a reconciled transaction or if the transaction was on or before the company's closing date, a prompt message will show up to enter your password. Thus, this will affect your books when you modify them.

The password you'll enter is created by the primary or company admin when closing the books and not the QBO login. If you're the admin of this account, you have the option to change your closing password or remove the password. Here's how:

Go to Settings ⚙, then select Account and Settings.
Pick the Advanced tab.
Choose Edit ✎ in the Accounting section.
Change the Closing date.
To change your password, you can enter a new password and confirm it.
If you choose not to include a password, click the dropdown and select Allow changes after viewing a warning.
Pick Save, then Done.

If you're not, you'll want to coordinate with your company administrator for the password or request to be the primary admin or contact if needed.

To know more information about preventing changes to and revising your books, check out these helpful articles:

Moreover, this handy article can help you with keeping track of your business: Run reports in QuickBooks Online

Feel comfortable dropping a comment below if you've got further questions about managing transactions in QuickBooks Online. I'm very eager to help. Take care.

GrossmanDreamHomes · ‎February 08, 2024

I was able to find how to change that password under Settings > Advanced > Accounting. Thank you.

Erika_K · ‎February 08, 2024

That's good to know, Dream.

I'm glad you have resolved your login issues. We appreciate your effort in letting us know about this.

Please let me know if you have any password-related queries, and I'll get back to you as soon as possible. Have a great day ahead!

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Attaching Receipts AFTER Reconiliation