Can I manually enter expenses with separate amount and tax fields? I do not seem to have the tax field visible??

Thanks for coming here, jwhoffmann.

If you're referring to entering expenses to an Expense transaction, then the answer is yes. You can add expense accounts with a separate amount and tax on them.

Here's how:

1. Go to the +New icon.
2. Choose Expense under Vendors.
3. Fill in the required information. (Payee, Payment account, Payment date, Payment method, and Categories).
   
4. Click Save and close.

Since you don't have the tax field available, we can perform some basic troubleshooting to isolate this issue.

Let's start by using a private browser. This doesn't store data in the cache, reason why it's the best place to isolate browser issues.

• Google Chrome: Ctrl + Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Safari: Command + Shift + N
• Microsoft Edge: Ctrl + Shift + P
  
  

If it works, please clear the cache on your browser to delete some outdated files. Otherwise, you can try using other supported browsers to be thorough.

If you meant something else, please let me know. Any additional details would be much appreciated. 

In the meantime, you might also want to visit our easy-to-access articles, webinars, and video tutorials that will help you in familiarizing the different tasks, features, and functions of QBO. Below are the following:

• All QuickBooks Tutorials.​
• QuickBooks Webinars.
• Help Articles.
  
  

The Community is always open if you have other questions. I'll be around to help. Wishing you a great day ahead!

Thanks for the reply! I see in the screen shot of the example provided that the "Tax" column allows for a check box entry.  Does the expense entry allow for the amount of the expense and amount of sales tax paid to be entered separately?  What is the significance or purpose of the "check box" function under the "Tax" heading?

Jessica 

Thanks for getting back to this thread, @jwhoffmann.

I'm here to ensure you're able to find answers your tax field query in QuickBooks Online (QBO). 

For your first question, creating an expense entry won't separate the expense and sales tax paid amount. Once the tax column is marked as checked, the system will automatically mark the billable section as well. 

The main purpose of this feature is to bill your customer together with the sales tax amount. Thus, you have to assign this expense to a customer so you can track it. 

In case you're unable to see the Tax column, you need to make sure that the Charge sales tax checkbox is turned on in your Account and settings. Here's how to check:

1. Click the Gear icon and select Account and settings.
2. Go to the Expenses menu, then select Bills and expenses.
3. Check the Charge sales tax box and click Save.

If you can't still see it, let's also ensure that you've already done setting up your sales tax in QuickBooks. This is a requirement that you need to do so the program could calculate your taxes.

Once set up, here's how to automatically track sales tax when you make a sale: Use automated sales tax on an invoice or sales receipt. 

Let me know how else I can help you with QuickBooks by adding a comment below. I'm more than happy to lend a helping hand. Keep safe!