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motherwellresour
Level 1

Can you enter in expenses without a vendor?

New consulting business now 6 months old.  Most expenses are for things like subway rides and bus tickets and business entertainment meals.  I understand my vendors - e.g., Apple, etc - but do I need to enter a vendor for every restaurant I've taken clients to, or every hotel I've stayed at on business or every time I buy subway tickets from the NY MTA?  How do I enter those kind of expenses?
Solved
Best answer December 10, 2018

Best Answers
Lexiesmemere
Level 7

Can you enter in expenses without a vendor?

Create and Other Name entity (if that exists in Mac) or a vendor called Misc. Expenses or something meaningful to you and enter the expenses against that name.

View solution in original post

11 Comments 11
Lexiesmemere
Level 7

Can you enter in expenses without a vendor?

Create and Other Name entity (if that exists in Mac) or a vendor called Misc. Expenses or something meaningful to you and enter the expenses against that name.

View solution in original post

GA
Level 2

Can you enter in expenses without a vendor?

But how do i print the check!  I will say ie Misc Expenses not the name of the person!
GA
Level 2

Can you enter in expenses without a vendor?

I meant how do i get the name of the person on the check
qbteachmt
Level 15

Can you enter in expenses without a vendor?

If you really are Paying by Check, then there is a need to have the Real Name on the check. That means you put the Real Name into this file. You would use Other Name when you are simply documenting spending that already happened, such as Cash and Debit Card and Credit Card.
SkinnyRaven
Level 8

Can you enter in expenses without a vendor?

They do exist!

Lexiesmemere
Level 7

Can you enter in expenses without a vendor?

Good to know - thanks.
Bright Light Bookkeeping
Level 1

Can you enter in expenses without a vendor?

This is correct but I would add that if you manually write a check, it's still your choice whether you want to put the vendor name in QuickBooks or not.  The only time you would definitely have to is if you are printing the checks from QuickBooks.  Additionally, as a further note to the above point of creating a vendor such as Misc Expenses, it might also help to create a "vendor" per subject, e.g. Hotel, or Dining, and put all related expenses under vendors of a certain subject. 

RetroCade
Level 1

Can you enter in expenses without a vendor?

Another Option is to use Vendor Name: Other and put the Vendor name in the memo field. You can also use Misc Restaurant, Misc Electronics, etc and put the name in the memo or address field in Quickbooks.

 

I add the vendor's name somewhere on the expense just in case I need to locate a receipt or another person has to do the accounting, etc.

 

I have received a past due bill from a vendor mailed to me up to 1 1/2 years after the office visit. I was able to search Quickbooks for the Dentists Name and use that to verify the bill was already paid.  

kg1960
Level 1

Can you enter in expenses without a vendor?

 
JessT
QuickBooks Team

Can you enter in expenses without a vendor?

Yes, you can create a check to record your fund transfer kg1960! I'll be glad to walk you through it.

 

To do this, you'll want to choose the source asset account in the BANK ACCOUNT field of your check transaction. Then, choose the receiving asset account in the Expenses section of the table. Then, enter yourself or your company name as a payee, the amount and date, then save it.

 

Ideally, you would want to create a bank transfer to record the transfer of funds and add a memo stating it was made through check. If you'd like this option, you can click on the Banking menu and choose Transfer Funds.

 

Feel free to post back if you have other questions.

Sanjeev_angal
Level 1

Can you enter in expenses without a vendor?

You can also enter

enter that as an expense  Without entering the vendor, you can give the vendor name in description.

 

i use QuickBooks online

 

 

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