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landrews
Level 1

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

I was attempting to do this in the Paste from Excel feature, and using the copy down option. But it copies all the way to the end of the item list. I'm not sure if this is the ideal place to do this, but it is what I was attempting.

Solved
Best answer December 10, 2018

Best Answers
chipoffblock
Level 3

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

Ok, then some things I would try; But make a backup first so you can go back if you mess things up!!

Using the Add/Edit multiple lists feature:

If you know you have 100 subitems that need a different parent item, make sure those subitems are all grouped together in the Add/Edit feature. Then in excel, make a column of 100 cells (exactly the same number as in QB's)  that contain the NEW parent name. Select all of those, and Copy. then in QB's, select the first 'subitem OF' name that you want to change, and paste. It will paste exactly as many down as you copied from excel.

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10 Comments 10
chipoffblock
Level 3

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

Ok, then some things I would try; But make a backup first so you can go back if you mess things up!!

Using the Add/Edit multiple lists feature:

If you know you have 100 subitems that need a different parent item, make sure those subitems are all grouped together in the Add/Edit feature. Then in excel, make a column of 100 cells (exactly the same number as in QB's)  that contain the NEW parent name. Select all of those, and Copy. then in QB's, select the first 'subitem OF' name that you want to change, and paste. It will paste exactly as many down as you copied from excel.

Anonymous
Not applicable

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

What would cause some items "subitem of" box to be grey and not allow you to paste?
ron4
Level 1

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

Changing to Single User mode should take care of the greyed out boxes.
qbteachmt
Level 15

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

You change them one at a time, either in the Table view, by Pasting into Subitem of; or, you edit each and mark Subitem of; or, you Drag their little handles. Or, you export the list, change there, and reimport the list.

Nothing does a Batch, when every time we offer a tool to use, you tell us it is a Subset.

chipoffblock
Level 3

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

If you go to the Item list, and make sure it is in hierarchical view, then you will see a diamond in front of the items name. If you click a sub item's diamond, and drag it left, it is no longer a sub. Then you can drag it up UNDER the item you want it to be a sub of, and then drag it right to make it a sub.

landrews
Level 1

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

Thank you for your response, unfortunately, this still would require me to make changes to each item individually. I am looking for a solution that allows me to do a whole group at one time. I have some 500 items.
qbteachmt
Level 15

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

In the Add/Edit view, select the item type and bring the Subitem OF column into your view. Assign the Parent, right click and Copy Down. Save.

landrews
Level 1

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

It copies down all the items unfortunately, and I only needed a certain group.
lhoatmaho
Level 1

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

I have the same issue. When I go to Edit > Add/Edit Multiple List Entries ... the "Subitem Of" column I want to edit is greyed out and I cannot make any changes. How can I mass update this field without having to go into each item??

ReyJohn_D
Moderator

I need to make a group of items subitems of another item. How can I do this without having to change each separately?

Thanks for joining the thread, @lhoatmaho.

 

The multi-user mode maybe turned on. This is the possible reason the Subitem Of column is greyed out when editing item lists in QuickBooks Desktop (QBDT). We'll have to ensure your QBDT is in single-user mode as mentioned by @ron4. Here's how to verify it:

 

  1. Go to the File menu.
  2. Check the option Switch to Multi-User Mode. This will indicate you're QBDT is in single-user mode. If not, you'll have to click Switch to Single-User Mode option.

Once done, you can now edit the item lists under the Subitem Of column.

 

Also, you can follow the useful steps suggested by @qbteachmt and @chipoffblock to mass edit these item lists.

 

Then, you'll want to run the Item Listing report so you can keep track of the latest item info such as their price, cost, quantity on hand, etc. I'll guide you with the steps how:

 

  1. Go to the Reports menu, and then choose Reports Center.
  2. Select the List tab, and then pick Item Listing
  3. Click the Run option to open the report.

Also, you're able to customize your reports to get the personalized details and info you want that matter most to your business. Please refer to this awesome resource for the steps on how to do it: How to Customize reports in QBDT?.

 

Click the Reply button if you need more help with managing your item lists or anything else related to QuickBooks. I'll be here to assist you. Take care and have a great day.

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