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Level 1

Chart of Accounts Detail Types

I just need a bit of advice.  I am importing a chart of accounts that I have used previously for a nonprofit.  I understand how to import, what the template CSV should look like, I have two issues:


1.  I would like this to replace the stupid COA currently in my new company (which is the default, I believe) but it adds to this instead.  Do I have to literally make inactive every single account in this one?


2.  Detail types are driving me crazy.  First they seem useless.  I have accounts and subaccounts and I don't need further "detail".  Secondly, If I have to choose off a predesigned list (that has to match the account type) it will take me eons to create my CSV file, by going back and forth between the lsit and my COA which is large.


The only work around I can think of are:  Can I add dummy detail types to my CSV ie- all "checking" for example which is one from the approved list,, then import my and turn off the detail type so I don't have to look at it?

What do I not understand am I missing?

Any and all advice is appreciated!!


7 Comments 7
QuickBooks Team

Chart of Accounts Detail Types

Your confusion ends here, @SLfifty.


Allow me to fill you in on everything about importing Chart of Accounts detail types in QuickBooks Online (QBO) and help you from there.


When you create a new company file, QuickBooks creates some accounts automatically based on your industry. And yes, you will have to make each default account inactive to get rid of them.


On the other hand, detail types don’t have any impact on your financials. However, it gives more information about what you can track with each account type. If you are unsure what detail types to use when importing your Chart of Accounts, you can leave the fields blank and add them later in QuickBooks.


I'm adding these articles to learn more about the Chart of Accounts:


Also, just in case you want to create subaccounts to keep your chart of accounts organized, feel free to check out this article: Create subaccounts in your chart of accounts in QuickBooks Online.


Should you need any assistance getting your new company files up and running, I'm available here to help any time!

Level 1

Chart of Accounts Detail Types



Thanks Mark, but it does not let me import a COA with either a blank field labeled Detail type or elimination of the field altogether( see screen shot with error).  


On another note, it is also super fussy about TYPE and does not like my type of "Asset" for example.  Not AS big a deal, because there are not that many types.  




Chart of Accounts Detail Types

Hello @SLfifty,


As of the moment, there isn't an integrated way to eliminate the Detail Type column when importing a list of your chart of accounts. As mentioned by my colleague, it is designed to track more defined information when reviewing your financial reports.


In the meantime, you can consider creating a detail type entry for each of your account types base on the list in this article: Find out how to use detail types for your chart of accounts in QuickBooks Online.


Additionally, I've also included this helpful article for the other lists you can create and import into your file: Learn how to import your lists to QuickBooks Online.


If there's anything else that I can help you with, please let me know in the comments below. Stay safe and well!

Level 1

Chart of Accounts Detail Types

Thanks but, You cannot leave the detail type blank when you import- that is the problem...


Chart of Accounts Detail Types

I won't rest until your account data is uploaded to QuickBooks Online properly, @SLfifty.


As per my colleague discussed above, the option to remove the detail type field when importing a CSV file is unavailable. As a workaround, you can create dummy detail types (just like what you've stated in your first post) for those accounts. To ensure your CSV file is in the correct format, check this link. Once imported, you can edit them inside QuickBooks Online. 


Let me guide you on how:


  1. In QuickBooks, go to the Gear icon.
  2. Choose Chart of accounts.
  3. Locate the accounts you want to edit.
  4. Under the Action column, click the drop-down arrow and select Editedit1.JPG
  5. Make necessary changes and hit Save and close to confirm the action. 


To learn more about how the Chart of accounts works in QuickBooks, please head to the chart of accounts overview at this link. This includes steps on how to add a new account, make the account inactive, turn on account numbers, etc. 

Feel free to post a reply below if you have other questions about importing CSV file in QuickBooks. I'll be here to help you. Stay safe.

Level 1

Chart of Accounts Detail Types

Hello @SLfifty 


Did you manage to find a solution to your problem? Facing the exact same constraint. I need to change detail type. I work for a non profit organization, the way detail type is designed is to support the tax filling

but this is not an issue in our organization. Is there a way to change detail type?



QuickBooks Team

Chart of Accounts Detail Types

Allow me to join this conversation, Guygx. I'm here to help you change the detail type of an account on your Chart of accounts (COA) in QuickBooks Online (QBO).


As my colleague mentioned above, we can edit the detail type of an account in COA. To proceed, kindly follow the steps below:


  1. Open your QBO account.
  2. Go to the Gear  icon and choose Chart of accounts.
  3. Look for the account that you want to modify the detail type.
  4. Click the dropdown arrow under the Action column and select Edit.
  5. From the Detail type dropdown, select the necessary detail type.
  6. Once done, click Save.


However, if you mean adding a new detail type, this is not an option in QBO. Depending on your company organization type, we can only select the default detail types the system provides.


Should you need to add more accounts to your COA, you can review this article as your guide to achieve this task seamlessly: Add an account to your Chart of accounts in QuickBooks Online.


If you have any other queries regarding the detail types or the COA, kindly reply to this thread. We'll be in touch.

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