Current budget vs actual excluding prior year reimbursements residuals

SocesPta · ‎September 02, 2024

I am the treasurer for the school PTA and we receive reimbursements for purchases from the recently completed fiscal year. So for example, for an event that occurred in April, I received a reimbursement request in August. I would like the reimbursement to be reflected in the prior year budget but because the payment was made in the current fiscal year, it is reflected in the current budget. Is there a way in QuickBooks to designate what year the transaction should be reflected in the budget? I would like to run a current budget vs actual that exclude these reimbursements from prior year.

JoanaC · ‎September 02, 2024

Hi there, @SocesPta. I have more information about your reimbursement to share with you.

In QuickBooks Online, data is pulled based on the reporting period and transaction date recorded. If needed, we can change the transaction date so it does not show on the current fiscal budget vs. the actual report. Here are the steps to follow:

1. Find the reimbursement transaction created (such as a bank deposit or a paid invoice).

2. Change the date to 2023.

3. Hit Save and close.

I suggest reaching out to your accountant to explore other options. For information on how to email your receipt, you can check out this article: Email receipts and bills to QuickBooks Online.

Let me know if you still have questions about your transactions. The Community is here 24/7 to help and assist you. Have a great day, and take care.

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Current budget vs actual excluding prior year reimbursements residuals

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