I'd like to shed light regarding the negative quantity figures that showing on your Open Purchase Order by Job report, @dtretton.
The Qty column of the Open Purchase Order by Job report will normally show as negative since the PO is still open. The negative figures indicate the number of the quantity of the items that have been deducted from their original qty.
To turn the numbers into positive, you'll need to apply them on the bills/expenses/checks.
Here's how you can create a bill attached to the PO:
- Click the Vendors menu.
- Select Enter Bills.
- Choose the Vendor name.
- Press on the Select PO icon at the top of the transaction.
- On the Open Purchase Orders window, choose the vendor name.
- Mark the PO created for that vendor.
- Click OK. This will add all the items from the PO.
- Hit on Save & Close.
You can also refer to this article: Accounts Payable workflows in QuickBooks Desktop. It provides insights about how payable transaction works in the system and on how it reflects on the reports.
Let me know if you have any questions about the report. I'm here to lend you a hand whenever you needed me. Have a good one!