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Anonymous
Not applicable

How do I enter an inventory assembly, so the part come out of inventory?

I am trying to sell individual parts as a kit.  What do I need to do to take the individual part and make it part of a kit? 

We sell the same part as itself and part of a kit.  Part "A" inventory to sell by itself.  I made an inventory assembly that contains part "A".  If I try to sell part "A" in as inventory assembly, it does not come out of inventory from selling by itself, to selling under the inventory assembly. 

What am I doing wrong?   I thought QB would have allowed me to take an individual part and sell it as part of a "kit" (inventory assembly).

Solved
Best answer December 10, 2018

Best Answers
Rustler
Level 15

How do I enter an inventory assembly, so the part come out of inventory?

On the home page, under inventory activities is a build assembly command, you use that and build the qty of the assembly item want, that removes the items in the assembly BOM from inventory and stocks the assembly.  Then you sell the assembly item.

An assembly is usually used for a unique item you make from other items

A group item is usually used for a kit. a group item is a nickname for items that are sold together, you can set the group item to show or not show in print what items are in the kit.  They always show on screen so use print preview to see how it looks to the customer

You can use either the assembly or the group item, but the preference is for a group item to be kit.  It allows you more flexibility in that you can add and delete items in the kit on screen as you sell, you can not do that with an assembly items easily

View solution in original post

10 Comments
Rustler
Level 15

How do I enter an inventory assembly, so the part come out of inventory?

On the home page, under inventory activities is a build assembly command, you use that and build the qty of the assembly item want, that removes the items in the assembly BOM from inventory and stocks the assembly.  Then you sell the assembly item.

An assembly is usually used for a unique item you make from other items

A group item is usually used for a kit. a group item is a nickname for items that are sold together, you can set the group item to show or not show in print what items are in the kit.  They always show on screen so use print preview to see how it looks to the customer

You can use either the assembly or the group item, but the preference is for a group item to be kit.  It allows you more flexibility in that you can add and delete items in the kit on screen as you sell, you can not do that with an assembly items easily

View solution in original post

qbteachmt
Level 15

How do I enter an inventory assembly, so the part come out of inventory?

"You can use either the assembly or the group item,"

That is a bit broad.

Group is how you sell "stuff together."

 Assembly is how you "Preassemble" from components, to stock it as a Different thing entirely, a new Finished Product, ready to sell.

Assembly still is Inventory. Think of it as a Conversion or Production process.

I think you meant to be using Group Item.


GrahamVB
Level 1

How do I enter an inventory assembly, so the part come out of inventory?

I am setting up Desktop Pro 2019 and have activated in ventory, but nowhere is there a build assembly command. I have activated Inventory and Purchase Orders in Preferences and still no Inventory assembly in the New Item drop down list or anywhere else I can find.

Catherine_B
QuickBooks Team

How do I enter an inventory assembly, so the part come out of inventory?

Hello there, jogo1.   

 

The Assembly inventory type feature is only available in QuickBooks Desktop Premier, Accountant and Enterprise version.   

 

You'll want to check this article for more detailed product comparison: Comparison Charts.  

 

Let me know if you have additional concerns.

BNO
Level 1

How do I enter an inventory assembly, so the part come out of inventory?

When you hit the "build & close" button, does that add the quantity to build to inventory?

Rose-A
Moderator

How do I enter an inventory assembly, so the part come out of inventory?

Good day, BNO.

 

Yes, hitting the Build & Close will add the build assembly to your inventory. The inventory build is the actual assembling of the inventory components in the Bill of Materials that will allow the inventory assembly items to be added to inventory as a whole item.

 

QuickBooks moves the cost of the inventory part assets into the inventory assembly asset by removing the quantity needed amount of each component item (consuming the items in a build) and increasing
the quantity of the inventory assembly item.

 

To learn more about Inventory Assemblies, check out these resources for your reference:

 

I'll be around here in the Community if you require additional information about inventories in QuickBooks. Have a great rest of your day!

skaminski
Level 1

How do I enter an inventory assembly, so the part come out of inventory?

I have plenty of inventory on hand to build my assembly, it all shows up when I go to build assembly, but quantity available continues to show zero and does not allow me to build?

Ashley H
QuickBooks Team

How do I enter an inventory assembly, so the part come out of inventory?

Good evening, @skaminski.

 

I'm here to help you build your assembly without errors. We can merge item assemblies so we can get this working again. No worries, I'm here to walk you through this process. 

 

You'll need to manually add new items from the assembly, then you'll need to inactive the one you want to use. But before you do that, you need to zero out the quantity of the items on the assembly want to make inactive first so that they'll not be deducted to the quantity of the active items. Here's how:

  1. Go to Lists menu at the top, then pick Item List.
  2. Double-click the assembly that you want to make inactive, then zero out the quantity of the items on the ITEMS section.
  3. Press OK.
  4. Right-click on the assembly name, then choose Make Item Inactive.

Once you're finished, then you can add the inventory items to the assembly you want to use. Here's how:

  1. Double-click that specific assembly.
  2. Add the items on the ITEM section, then hit OK.

That's all there's to it! You'll be able to build assemblies with ease now. For future reference, you can also check out this article for further guidance: Create, build, and work with inventory assembly items.

 

If you need further assistance, please don't hesitate and reach back out to me! I'm just a Reply away.

 

 

 

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**Mark the post that answers your question by clicking on "Accept as solution"

 

Liftco
Level 2

How do I enter an inventory assembly, so the part come out of inventory?

We sell propane tanks either as "just tank" or as a "complete tank" which includes other items.  I tried using Inventory assembly, added tank + all other items to sell complete but it tell me I don't have enough which I have plenty of tanks plus extras.  What am I doing wrong?  If you want I can send snap-shop of what I have created

IamjuViel
QuickBooks Team

How do I enter an inventory assembly, so the part come out of inventory?

Hello there, @Liftco.

 

When creating an inventory assembly, you'd want to make sure to indicate the quantity on hand. This way, you'll not get the same prompt when creating an invoice or sales receipt. I've attached a screenshot for your reference.

To get rid of the error, you can follow these steps below to build an assembly and increase the quantity-on-hand of your items in QuickBooks.

  1. Go to the Inventory menu.
  2. Choose to Build Assemblies.
  3. From the Assembly Item drop-down, select the item you want to build.
  4. Add the number of parts needed to build for the quantity build.
  5. Enter the number of assemblies to build.
  6. Click the Build and Close button. 

Now, you can try creating an invoice or sales receipt again. I've added these articles to help you manage your inventory items:

Keep me posted if you have other questions. I’m always here to lend a hand in creating an inventory assembly in QuickBooks Desktop.

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