How do I record medical expenses in QuickBooks?

Thanks for the help.

Hello Katherine,

I've got the same question, but I'm using Quickbooks Simple Start instead of Quickbooks Self-Employed (my business is a sole proprietorship, and I don't recall why I chose one version over the other). When I click the "gear" I don't see the option to select Healthcare. Any advice?

Thanks!

Christopher

Hi there, gbjamison2.

Thank you for visiting the QuickBooks Community. I'll ensure to share details about why the Healthcare option is missing in your account.

The reason why you're unable to see this option is because it's only available in QuickBooks Self-Employed.

Once you're using QBSE, you may be able to deduct some of your healthcare and related taxes. The rules about what's eligible can be tricky. Always check the IRS website for the most up-to-date info on healthcare and Health Savings Accounts (HSA). 

To get the said feature, I suggest using or signing up for QBSE so you can fill out the health profile that tells you if and which healthcare expenses you can deduct. QuickBooks can also include eligible expenses as part of the federal estimated tax payments you make each quarter.

Once signed in to QBSE and you have all the information, you can click this article to see what healthcare expenses may be deductible: Track healthcare deductions in QuickBooks Self-Employed.

I'm also adding this article to view various details on how QBSE is designed to help you record your self-employed income and expenses, track mileage, and prepare your Schedule C: QuickBooks Self-Employed Overview.

Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.

Can I record medical expenses in QuickBooks on Mac? Thank you!

Hi there, @mariamonet!

Let me help share information about recording medical expenses in QuickBooks Self-Employed (QBSE).

QBSE is an accounting software intended for self-employed businesses or individuals. You can always use it on any device, including MAC, as long as you're logged in to your account.

Therefore, I have here to link you can use to log in: QuickBooks Self-Employed Login. Then, follow the steps outlined above to record the medical expenses accordingly.

To add, I've got you these reference questions and topics about your estimated taxes: How QuickBooks Self-Employed tracks self-employment taxes?

You can always leave a comment below or start a new thread if you have any other concerns aside from expenses recording. Take care and stay safe!

My Quickbooks online does not show healthcare under the gear icon.

Hi there, @access24.

I'm here to help record medical expenses in QuickBooks Online (QBO).

The steps provided by my colleague above is for QuickBooks Self-Employed (QBSE) that's why you don't have the Healthcare option from the Gear icon. Since you're using the Online version of QuickBooks, you can create an expense transaction to record your medical expenses. Here's how:

1. Sign in to your QBO account.
2. Click the + New button, then select Expense.
3. Select the vendor and your payment account from the drop-down.
4. Go to the Category details section.
5. Choose a medical expense account under the Category column.
6. Enter the necessary information and the amount.
7. Click Save and close.

I'm adding this article for more guidance: Enter and manage expenses in QuickBooks Online.

You might want to view all your recorded expenses in QBO soon. You can go to the specific vendor and select the Transaction List tab.

Should you need additional assistance recording medical expenses in QBO, I'm available here to help any time! Wishing you all the best, @access24.

hello. what if there is no medical expense category do i need to create one or just put it under another category available that will be okay to put medical expenses under.

Thank you for joining the thread, @demilade. I'll guide you with recording your medical expenses to the right category in QuickBooks.

Yes. You can create an account through your Chart of Accounts for medical expenses. This way, you can pick this account while tracking your expenses.

Here's how:

1. Click on Accounting at the left pane, then Chart of Accounts.
2. Tap New.
3. Choose Expenses or Other Expenses from the Account Type.
4. Pick a Detail Type from the dropdown menu.
5. Enter the account's name, then Save and Close.

I also suggest seeking assistance from your accountant while setting up your account. This way, they can guide you with the precise categories or types that'll cater to your business needs.

You can also review this article for more tips while organizing your accounts: Add an account to your chart of accounts in QuickBooks Online.

After that, you're now ready to enter your expenses following the steps provided by Mark_R. This material will also give you more information while recording your expenses: Enter and manage expenses in QuickBooks Online.

If there's anything else you need help with QuickBooks, let me know by adding a comment below. I'm more than happy to help you again. Keep safe!