How do I record purchases and receipts made with my business checking debit card? Do I enter the purchase in expenses or wait until it hits my account electronically?

Thanks for reaching out to the Community, alabamarolltide.

There's a few methods for recording expense receipts and bills in your books. I'd be more than happy to go over each process with you.
 

They can be captured with our QuickBooks Online mobile app, then uploaded.
 

Here's how:

1. Tap the Menu (≡) icon.
2. Press Receipt snap.
3. Choose your Receipt camera icon, then take a picture.
4. Hit Use this photo.
5. Select Done.

Receipts/bills can also be added by uploading their images from a computer:

1. Sign in to your account with a web browser.
2. Use the left navigation bar to access your Banking or Transactions menu.
3. Open the Receipts tab.
4. Click Upload from computer or Upload from Google Drive.

You additionally have an option to enter them with your email forwarding feature.
 

Once they're uploaded, QuickBooks will record transactions based on their info. Afterward, you'll need to categorize each one appropriately.
 

I've included a few detailed resources about managing expenses, matching transactions, and working with QBO that may come in handy moving forward:

• Enter & manage expenses
• Categorize & match transactions
• Using QuickBooks Mobile
• QBO help articles

Please don't hesitate in sending a reply if there's any questions. I'll be here to help. Have a wonderful Friday!

That wasn't my question. I was asking if I still manually enter expenses paid with business debit card or not enter the expense and wait for the expense to show up when QB updates my bank transactions . I can't seem to figure out if it finds matches correctly. Some seem to match others don't creating double/duplicate expenses. 

Let me help you from here, Alabamarolltide.

You can either do any of the two. You can create it manually and match it with the downloaded transaction. Or, you may not create it and just add the downloaded transaction. If you're unsure if it won't match the existing transaction in QuickBooks Online, you can do the latter. This way, it won't create any duplicates. 

You can check the articles provided by ZackE to guide you.

Feel free to let us know if you have other concerns. We're right here to help you. Take care!

Thanks, how do I attach the receipt snap if I don't enter it  prior and wait for it to show up in my bank transactions?

I'm here to address your follow-up question, alabamarolltide.

The moment you send or capture receipt snaps and images to QuickBooks, they show up in the Banking menu under the Receipts tab. From there you start categorizing and tracking them. Thus, you need to capture receipt snaps first before it shows in the banking tab.

To guide you with the complete workflow of managing receipts attachments, visit this article: Capture and categorize expense receipts and bills in QuickBooks Online.

Feel free to visit this article to find answers to your other QBO mobile questions: QuickBooks Online Mobile app FAQ.

Please let me know if you have any additional questions about recording purchases and receipts. I'm more than willing to help. Have a great day!

Thanks, I understand that . What I need to know is how to match the captured receipt to the electronic debit card transaction when it shows up.

Hello, alabamarolltide. 

I'm here to show you how to match the captured receipt to the electronic debit card transaction. 

One way to match the captured receipt to the electronic card transaction is to add either one to your books first. This works if the expense hasn't been created manually in QuickBooks yet.

Just to give you a quick overview, QuickBooks doesn't let you directly match a receipt with a downloaded bank transaction. 

To add the electronic debit card transaction: 

1. Go to the Banking page. 
2. Find and select the downloaded bank transaction.
3. Select the Categorize radio button.
4. Choose an account under Category, then set a payee.
5. Add other important information.
6. Click Confirm.

Now, go to the Receipts tab then simply find the uploaded receipt click the Match button. 

If you've already created an expense transaction manually (through the + New button), you'll want to match the downloaded transaction and the uploaded receipt. Be sure not to add both of them to prevent duplicate records. 

After dealing with your transactions, you can start your reconciliation routine: Reconcile an account in QuickBooks Online. 

Just visit this thread if you have more questions about recording transactions. If you have other concerns about QuickBooks Online, just add them to your reply and I'll see what I can do.