How to Apply ACH/Wire to vendor bill?

You're in the right place, @Al Len.

To apply the ACH/Wire payments on your vendor bills, make sure that you've added the transactions to Accounts Payable. This way, it will serve as a credit to the vendor. Once done, let's apply the credits to pay your vendor bills:

1. Go to the Vendors menu and click Pay Bills.
2. Choose the bill that you need to pay.
3. Select the Set Credits button at the bottom to apply for credits.
4. When done, hit Pay Selected Bills. 

For your reference, please see this article: Pay bills in QuickBooks Desktop.

Also, it is recommended to always create a backup copy of your company file before making any changes. This is to make sure you have an original copy that you can restore at any time in case of data loss or damage.

Then, QuickBooks has a variety of vendor reports that you can open to see your expenses and accounts payables. To get started, head to the Vendor reports page at this link. 

Let me know how it goes and leave a response below if you need more help applying for ACH/ Wire payments on your vendor bills in QuickBooks. I'm just a post away if you need help. Have a good one.

Got it!  I applied the partial payment on the bill however, it creates a payment for the residual.  I am not processing any payment--Is this the correct approach?

What do you mean I need to create a transaction?  What I did was changed the JE on actual bank withdrawal to Cash/AP then I try to do a partial payment application on the bill (as you recommended) but it seems it creating payment.  All I need to apply the bill payment to each bill.   

I appreciate the update that you gave, @Al Len.

I'd like to provide clarifications and steps on how you can match the wire transfer that you made to the bill that you've entered in QuickBooks Desktop.

You'll need to match the ACH payment that you've downloaded from your bank feeds to the bill that you generated in the system. This way, they can be linked to each other to keep your records accurate and ready for reconciliation.

Matching the entries depends on the banking mode that you’re using. To know what are the different ways to match them based on your current bank mode, please see the link attached: Learn how to add and match Bank Feed transactions in QuickBooks Desktop.

Moreover, know that you can always switch your bank modes depending on how you want your bank entries to be downloaded. That said, I'm adding this reference that provides complete details about this process: Three Bank Feed modes available in QuickBooks Desktop.

Please keep in touch with me here should you have any additional questions or concerns, I'm always around to talk QuickBooks.

Hi BettyJaneB, that was my original question.  When I did the bank feeds.  I did not select the invoices at the time.  I went ahead and approved it because there were several invoices needs to be done. So, I waited the next day to apply/matched it but I realized there is no better way to close it. 

The Community has got your back, @Al Len.

To help you match the ACH/Wire transfers to the bills in QuickBooks, you can undo the process of adding them so you can match the payments to the existing bills. Then, here's how to match them:

1. Navigate to the Banking menu.
2. Click Bank Feeds 
3. Then, select Bank Feeds Center and review the transactions in each category.

For more info, please see this article: Add and match Bank Feed transactions in QuickBooks Desktop.

Just in case you want to create rules to categorize your transactions in QuickBooks, please visit this link for the detailed guide: Use renaming rules for Bank Feeds. 

Let me know how this goes and leave a reply below if you need further help matching ACH/Wire payments to bills in QuickBooks.

Can you expand on adding the transactions to accounts payable a bit more? Also, if I have already added the transactions to my check register, is there a way to change it? When I tried to change a transaction in the check register to Accounts Payable, I got an error stating "Please choose a vendor when using an Accounts Payable account as a line item"

Thank you for getting in touch with us, Mason. I completely understand your concern and will provide you with the necessary information to address it.

To clarify, when adding transactions to accounts payable, it is crucial to ensure that the added transaction is posted to AP. This will enable you to apply it to the open bill effectively. 

If you have already added transactions to your check register and need to change the category to Accounts Payable, you can open the transaction and update the category to AP. This will ensure that the transaction is correctly categorized and reflected in your accounts payable records. 

Regarding the error you encountered while trying to change a transaction in the check register to Accounts Payable, the message "Please choose a vendor when using an Accounts Payable account as a line item" indicates that you need to select a vendor while updating the category to AP. You can choose the vendor to whom you made the payment, ensuring that the transaction is accurately associated with the respective vendor. 

Additionally, you can check out this article guide for more details and information for your future reference:  Pay bills in QuickBooks Desktop.

Should you require further assistance or have additional questions, feel free to reach out. We are here to support you.